Assurance Technical Secretary

Overview

Lead G&A meetings, documentation and assurance processes for onshore energy projects.

Key Responsibilities

• process implementation
• process review
• lessons learned
• report consolidation
• meeting logistics
• stakeholder alignment

Tasks

-Ensuring a smooth and efficient implementation of the G&A processes, workshops and other related events, capturing minutes and actions in a timely manner, and working with the project teams to ensure actions are closed out. -Reviewing the existing processes alongside the Assurance Manager and team members, ensuring best practice is identified and implemented. -Assist with the communication of reporting outputs and other briefing material and events for the wider PMO. -While ensuring the team are supported in all elements of the G&A process, this role will be responsible for the development and ownership of a handful of new initiatives such as the Lessons Learned process etc. -Influencing wider stakeholders to create consistency across the projects and G&A processes, ensuring processes are being adhered to and actions completed in a timely fashion. -Supporting the G&A Team and as appropriate the wider PMO team with the efficient delivery of our administrative and organisational requirements. -Coordinate the logistics for the various G&A meetings, which are mostly held remotely, including room bookings if needed and ensuring IT and presentation facilities are available. -Lead on the development and implementation of the G&A Lessons Learned activity, working closely with the Assurance Manager and Head of Governance and Change to ensure key messages and successes are cascaded to the relevant audiences, ensuring key leaders are informed where needed. Provide a responsive, supportive and proactive administrative service. -Review and consolidate regular G&A reporting deliverables, including supporting new report implementation at need.

Requirements

• ms office
• sharepoint
• stakeholder management
• teamwork
• problem solving
• minutes taking

What You Bring

-Proven experience in providing organisational and administrative services to stakeholders to achieve successful outcomes. -Strong client-facing and teamwork skills -Proven work experience as a Project Coordinator or similar role -An ability to prepare and interpret presentations, flowcharts, schedules, and step-by-step action plans -Strong relationship building and interpersonal skills. -Demonstrate a logical and methodical approach to problem solving, with good attention to detail. -Demonstrable experience of taking detailed minutes and actions in large and/or complex meetings -Demonstrable experience of owning and delivering new initiatives/projects -Experience of influencing stakeholders to accomplish or land tasks -Experienced user of MS Office toolset (Word, Excel and PowerPoint and Sharepoint). -Solid organisational skills, including multitasking and time-management.

People Also Searched For

About National Grid

-Plays a critical role in delivering electricity and gas to millions of homes and businesses. -Operates in both the UK and US, ensuring safe and reliable energy distribution. -Deeply involved in the development of renewable energy infrastructure, including wind and solar projects. -Key projects include cross-border power links to improve energy security and integrating low-carbon solutions. -Continually innovates to meet growing energy demand while reducing environmental impact. -Operates in both electricity and natural gas distribution across a vast geographical area in the US. -Invests in sustainability initiatives and clean energy infrastructure.

Sector Specialisms