Leasing Administrator

Overview

Handles suite rentals, marketing, tenant relations, and administrative duties.

Key Responsibilities

• yardi entry
• rental reporting
• tenant screening
• lease paperwork
• suite inspection
• marketing coordination

Tasks

Greets all guests and responds to general inquires and directs to the appropriate person or department, if required; ensures work station is clean and office is equipped with supplies (e.g., coffee, current magazines, candies and fresh flowers) to create an inviting atmosphere for prospective and existing tenants; prepares and orientates incoming tenants with move-in package & building information; ensures vacant suites are staged and market ready prior to showing prospective tenants. Performs general administrative duties for the department including photocopying, fax transmittal, distribution of incoming and outgoing mail and courier packages, prepares & orientates incoming tenants with welcome package & building information; maintaining required stationery levels for the office/department; communicates with the building staff to ensure proper care and maintenance of Properties including compliance with laws and regulations; reports to Manager any areas of the building and suites that may require maintenance. Monitors advertising to ensure information is accurate; suggests and discusses marketing strategy with the Manager; surveys competition product for surrounding area and informs Manager of any changes that would be instrumental in renting suites; arranges mini model displays to assist marketing available suites. The Leasing Administrator is accountable to the Manager, Building/Property/District/Leasing for renting suites as they become available to ensure the building maintains an optimum occupancy level and establishing good tenant relations and tenant retention. Enters guest cards and leads directly into the Yardi Dashboard; records daily rental calls, traffic and suite showings and maintains records of all available suites and suite rentals; produces weekly rental report and submits to manager. Inspects vacant suites and notifies Manager of any repairs or decorating required for maintenance or marketing; screens all applicants and shows available suites to prospective tenants; completes required leasing papers including entering guest cards into Yardi and collects appropriate deposits; performs credit, landlord and employment checks; ensures tenant applications are completed and given to the Manager for approval; notifies applicant of approval or decline decision and reserves elevator and suite inspection time.

Requirements

• yardi
• ms office
• problem solving
• communication
• high school
• 2 years

What You Bring

4. Documentation and Reporting -Attention to detail -Previous experience using Yardi is an asset -Interpersonal skills -Good knowledge of MS Office -Good communication skills, both verbal and written -Problem solving skills -High School Diploma. Post-secondary education (e.g. Marketing) is an asset -Minimum 2 years of relevant work experience -Strong closing skills -Creative thinking

People Also Searched For

Benefits

1. Rent Available Suites 3. Reception and Meeting Facilities

About Morguard

-A trusted leader in real estate investment, development, and management. -Operates in residential, commercial, industrial, and retail sectors across North America. -Expertise in property management, leasing, and acquisition. -Properties consistently perform well in key markets. -Commitment to building long-term value for both investors and tenants. -Strong track record in transforming underperforming properties into thriving commercial and residential spaces. -Recognized for managing and optimizing large-scale, mixed-use developments in major urban centers.

Sector Specialisms

Security Clearance

-conducts credit, landlord, and employment checks on tenant applicants.