Tenant Services Coordinator

Overview

Coordinate tenant services, admin, accounting, and communication for building management.

Key Responsibilities

• cash flow
• financial reports
• yardi setup
• inventory management
• rent payments
• tenant service

Tasks

As a Tenant Services Coordinator, you will work in tandem with property leadership and others as applicable to meet the tenant service needs of the building. Including but not limited to administrative support of the building management office, lease administration, reporting, filing, general accounting, and maintenance of office supply inventory. This role is instrumental in ensuring members of the building management team are responsive to tenants and ownership. -Assist in all general office duties involved in maintaining service to the tenants and ownership -Open, stamp, distribute mail -Prepare weekly Cash Flow Report, in addition to monthly closing reports for accounts payable and accounts receivable -Help coordinate building events as required (I.e., Fire drills, tenant appreciation, holiday lunches ect.) -Ensure proper multi-tenant floor signage for all building common areas -Mail out checks to vendors for payment as needed -Manage inventory of office supplies- order building and office supplies as needed. -Assist property management team with preparation of monthly client reports -Maintain lease, vendor and building files. Create new files as needed. -Code invoices, setup vendors in Yardi payable systems -Update spreadsheets regarding certificates of insurance for tenants, vendors and contractors, track expiration dates and coverage for all. -Promote rapport with tenants, visitors and building staff through professional, courteous, and helpful engagement -Resolve vendor calls or issues regarding payment of invoice -Ensure overall high-quality customer service for tenants, including work orders and tenant requests: ensure tenant problems and concerns have been addressed by other members of the team in a timely and satisfactory manner. -Deposit, track and enter rent payments (Skyline) -Maintain and update emergency and tenant contact lists -Draft necessary letters, memos, and other communication for Property Management approval

Requirements

• ms office
• 2+ years
• degree
• customer service
• accounting
• detail oriented

What You Bring

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. -Ability to multi-task, prioritize and be self sufficient -Detail oriented, strong interpersonal, organizational, and typing skills -At least two years of relevant experience. Two to four year degree preferred. -Must be customer orientated, professional and courteous with an excellent phone etiquette -Understanding of basic accounting preferred -Proficient in Microsoft Office Suite (Excel, PPT, Word and Outlook)

People Also Searched For

Benefits

-Program building access cards

About Lincoln Property Company

-The company operates in a variety of markets including residential, commercial, and mixed-use developments. -With a strong portfolio of properties across the United States, Lincoln Property Company continues to expand globally. -Notable for its ability to seamlessly integrate development, investment, and management within a single entity. -Lincoln's vast experience enables them to execute projects of all scales, from urban high-rises to suburban residential communities. -The company has made a name for itself in the luxury residential sector, with properties offering premium amenities and modern designs. -In addition to traditional real estate sectors, Lincoln also specializes in land acquisition, commercial leasing, and property rehabilitation. -Known for a dynamic approach to project financing, they have a reputation for executing complex real estate transactions. -The company's vast geographical reach allows them to tackle diverse markets, adapting to the unique needs of each region.

Sector Specialisms

Security Clearance

-offers contingent on completion of a background check and proof of u.s. work eligibility.