Executive Assistant - 12 Month FTC (Maternity Cover)

Overview

Provide high-level administrative support to CFO and exec team

Key Responsibilities

• event coordination
• expense management
• calendar management
• board support
• inbox management
• travel arrangement

Tasks

-Coordinate catering and hospitality for client workshops, office visits, and partner meetings -Provide administrative support for corporate tickets, summit registrations, and event passes -Provide cross-functional support in e.g. marketing, onboarding, recruitment, and accounting when needed. Work with internal teams to help communicate finance related internal communications via Slack -Act as the primary point of contact among executives, employees and clients -Meet and greet guests in our London office, being a friendly face for all visitors -Manage expense submissions, reconciliations, and tracking -Prepare briefing notes ahead of external meetings and events -Assist in organising, hosting, and running both internal and external events -Organise team social events, booking venues, and scheduling activities - you'll be an integral part of the team -Minute taking of the Audit Committee meetings -Arrange travel and accommodation, sometimes at short notice with last minute changes -Inbox management, helping monitor and respond to important emails -Take on some Co-Sec duties, coordinating quarterly Board meetings and Audit Committee meetings. This involves a great deal of contact with the Octopus Energy Group Board members and their EA’s -Extensive calendar management, coordinating meetings across various time zones -Work alongside the EA team, being a team player and offering support and advice when needed

Requirements

• google suite
• 3+ years
• c‑suite
• organized
• fast‑paced
• empathy

What You Bring

This role is perfect for an experienced Executive assistant; naturally organised, quick thinking and loves being that dependable right-hand person who keeps everything (and everyone!) on track You’ll spend most of your time in our London office (around 4 days a week) with the flexibility to work from home when needed. -Ideally experienced with Google Suite -Calm under pressure - you’ll need to juggle different tasks and priorities at the same time without dropping the ball -Able to thrive in a fast paced environment -Able to put yourself in others’ shoes -At least 3+ years’ experience supporting a c-suite executive (we're looking for someone to hit the ground running!) -Exceptionally organised with efficient time management, with the ability to prioritise effectively

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Benefits

We’re looking for an Executive Assistant to join us for a 12-month maternity cover, supporting Stuart Jackson, our Co-Founder & CFO and another member of the exec team.This role is perfect for an experienced Executive assistant; naturally organised, quick thinking and loves being that dependable right-hand person who keeps everything (and everyone!) on track You’ll spend most of your time in our London office (around 4 days a week) with the flexibility to work from home when needed.Given how fast things move here, there’s the possibility that this could evolve into a permanent role in the future - but we can’t promise that just yet! What you'll do Act as the primary point of contact among executives, employees and clientsExtensive calendar management, coordinating meetings across various time zonesArrange travel and accommodation, sometimes at short notice with last minute changesInbox management, helping monitor and respond to important emails Be a second pair of eyes and ears on the ground - you'll be their right hand personTake on some Co-Sec duties, coordinating quarterly Board meetings and Audit Committee meetings. This involves a great deal of contact with the Octopus Energy Group Board members and their EA’sMinute taking of the Audit Committee meetingsPrepare briefing notes ahead of external meetings and events Provide cross-functional support in e.g. marketing, onboarding, recruitment, and accounting when needed. Work with internal teams to help communicate finance related internal communications via SlackProvide administrative support for corporate tickets, summit registrations, and event passesOrganise team social events, booking venues, and scheduling activities - you'll be an integral part of the teamAssist in organising, hosting, and running both internal and external eventsMeet and greet guests in our London office, being a friendly face for all visitorsCoordinate catering and hospitality for client workshops, office visits, and partner meetingsManage expense submissions, reconciliations, and trackingWork alongside the EA team, being a team player and offering support and advice when neededWhat you'll needAt least 3+ years’ experience supporting a c-suite executive (we're looking for someone to hit the ground running!)Calm under pressure - you’ll need to juggle different tasks and priorities at the same time without dropping the ballAble to thrive in a fast paced environment Friendly and approachable, no task is too big or smallAble to put yourself in others’ shoes Solutions driven Exceptionally organised with efficient time management, with the ability to prioritise effectively Ideally experienced with Google Suite 💚 Why else you'll love it here 💰 Wondering what the salary for this role is? Just ask us! On a call with one of our recruiters it's something we always cover as we genuinely want to match your experience with the correct salary. The reason why we don't advertise is because we honestly have a degree of flexibility and would never want salary to be a reason why someone doesn't apply to Octopus - what's more important to us is finding the right octofit!🎉 Octopus Energy Group is a unique culture. An organisation where people learn, decide, and build quicker. Where people work with autonomy, alongside a wide range of amazing co-owners, on projects that break new ground. We want your hard work to be rewarded with perks you actually care about! We won best company to work for in 2022, on Glassdoor we were voted 50 best places to work in 2022 and our Group CEO, Greg has recorded a podcast about our culture and how we empower our people. We’ve also been placed in the top 10 companies for senior leadership🎁 Visit our UK perks hub - Octopus Employee Benefits Are you ready for a career with us? We want to ensure you have all the tools and environment you need to unleash your potential. Need any specific accommodations? Whether you require specific accommodations or have a unique preference, let us know, and we'll do what we can to customise your interview process for comfort and maximum magic! -Be a second pair of eyes and ears on the ground - you'll be their right hand person -🎁 Visit our UK perks hub - Octopus Employee Benefits -💰 Wondering what the salary for this role is? Just ask us! On a call with one of our recruiters it's something we always cover as we genuinely want to match your experience with the correct salary. The reason why we don't advertise is because we honestly have a degree of flexibility and would never want salary to be a reason why someone doesn't apply to Octopus - what's more important to us is finding the right octofit!

About Octopus Energy

-Founded with a mission to disrupt the energy sector with clean and affordable solutions. -Revolutionized the way consumers access renewable energy by making it easier and cheaper to switch to green energy. -A leader in the UK’s transition to renewable energy, specializing in solar, wind, and other clean technologies. -Through innovative technology and a customer-first approach, the company scales up energy solutions for homes and businesses. -Operates in multiple countries, providing both residential and commercial clients with green power and smart energy services. -Created a cutting-edge energy platform, Octopus Energy Power, that optimizes energy use and reduces costs. -Focuses on using technology to simplify energy management and reduce carbon footprints for consumers worldwide. -In addition to supplying energy, Octopus invests heavily in infrastructure to drive the future of energy generation and storage. -Has an impressive portfolio of projects that span across solar and wind farms, creating a large impact on the renewable energy landscape. -Known for a commitment to reducing reliance on fossil fuels while maintaining reliable and cost-effective energy solutions.

Sector Specialisms