Front Desk Administrator

Overview

Answer calls, greet visitors, handle mail, and manage office supplies.

Key Responsibilities

• switchboard
• call handling
• mail distribution
• visitor greeting
• supply management
• package receiving

Tasks

-Operate switchboard. Answer incoming calls, forward calls to party and/or voicemail, take messages (when necessary), and notify employees that visitors and/or overnight packages have arrived. -Perform additional assignments per supervisor’s direction. -Helps with extra typing at supervisor’s request. -May type memos, letters, listings, etc., as backup to the Office Manager. -Receives and distributes packages in a timely fashion. -Open and distribute mail -Opens and distributes daily mail within a reasonable time limit. -The basic function of the Front Desk Administrator is to answer and forward calls through a console switchboard as well as greet visitors, distribute mail, organize and distribute office supplies. -Open and distribute mail daily. -Answers phone and greets guests in a pleasant manner. -Maintain office supply closet -Receive packages, letters, etc., as required. Sign for parcels when necessary. -Receive packages, letters, faxes and distribute them to the correct departments/person -Maintain the office supply closet and the stock supplies. -Operate switchboard and greet guests

Requirements

• high school
• microsoft word
• excel
• outlook
• office machines
• punctual

What You Bring

-Must be punctual and dependable -Position requires knowledge of basic office machines (phone, fax, copier, postage machines, etc…) -Demonstrates regular attendance and punctuality. -Must be able to communicate in English, verbally and in writing. -Required: High School Diploma or GED -Typing and word processing -The physical requirements may be stressful even though a majority of the time is sitting. Body movements of turning the head and torso, bending and flexing the arms, wrists and fingers are required. The sense required are being able to see and hear and having full power of speech. -Must be able to work under stressful situation -Position requires basic computer skills; Microsoft Word, Excel and Outlook. -Preferred: 6 months experience with multi-line phone -Position requires the ability to stay calm under stressful and pressured situations. -Preferred: High School Diploma and some secretarial courses

People Also Searched For

Benefits

-WORKING CONDITIONS

About Sto Building Group

-Operates across the US, Canada, UK and Ireland under brands like Structure Tone, Pavarini, LF Driscoll, Ajax and more. -Delivers complete services from site evaluation, design review and virtual construction to interior fit‑outs and new builds. -Expertise spans sectors including commercial, healthcare, education, cultural, corporate, technology, life sciences, mission critical, sports, hospitality and more. -Known for integrating virtual design & construction tools to streamline costs and schedules. -An employee‑owned model fuels investment in people, processes and advanced construction technologies. -Typical projects range from complex healthcare facilities to cutting‑edge corporate offices, mission‑critical sites and cultural institutions. -Standout fact: its hybrid of regional specialists empowers tailored local execution backed by global resources.

Sector Specialisms