Total Rewards Manager

Overview

Lead design, implementation and communication of compensation and benefits strategy.

Key Responsibilities

• benefits administration
• vendor management
• compliance assurance
• compensation policy
• salary structures
• retirement plans

Tasks

-Partner with the People & Culture team to review compensation-related matters, including offer packages, promotions, and pay adjustments -Implement, administer and communicate benefit programs, including but not limited to medical, dental, vision, life, disability, voluntary programs, FSA, EAP, COBRA, 401(k), leave of absence, paid time off, etc. -Manage benefit vendors, brokers, and third-party administrators, ensuring service level agreements and employee experience standards are met. -Processes monthly billings from insurance providers. Identifies, manages and resolves errors resulting from benefit administration, HRIS system and enrollment processes. -Share total rewards trends with firmwide leadership to inform decisions and influence change -Develop & communicate clear compensation policies, guidelines, and tools for employees and managers -Administer workers compensation insurance program and claims process. Provide internal medical case management for claims and other on-the-job injuries; aid with OSHA reporting as needed. -Oversee US and Canadian retirement plan administration including compliance activities, participant communication, due diligence, and fund monitoring -Lead the development and maintenance of US & Canadian salary structures, pay bands, and job levels, ensuring internal equity and market competitiveness -Develop and deliver clear, engaging communication materials to promote understanding and utilization of benefits programs -Ensure compliance with all federal programs (Provincial in Canada) such as HIPAA, COBRA, Health Care Reform, etc. -Manager and administer wide range of company-provided insured and voluntary benefits such as life, disability, LOA, AD&D, long-term care, salary continuance, paid time off, flexible spending account, health savings account, and other programs -Prepare materials and conduct presentations regarding benefit changes, open enrollment, and new employee orientations. -Drive continuous process improvements to enhance efficiency, automation, and an engaging employee experience. -Ensure compliance with pay-related laws and regulations, including FLSA classification, pay equity, and emerging pay transparency requirements in applicable states -Track and maintain budgets for all one-off compensation items, sign-on bonus, spot bonuses, relocation agreements, off cycle increases. -Serve as a trusted advisor to employees and managers on total rewards policies, programs, and strategy -Partner closely with People & Culture leaders to develop and implement our people ops and experience strategy -Champion employee wellbeing initiatives (mental, physical, financial) -Conduct internal audits related to benefits, classifications, etc.; prepare information for external audits as needed.

Requirements

• hris
• ms office
• regulations
• aec experience
• bachelor's
• certification

What You Bring

-Proficient in the use of HRIS (Ceridian and Deltek Vision preferred), Outlook and MS Office Suite -Knowledge of FMLA, CFRA, HIPAA, COBRA and other federal, state and local regulations -Knowledge of architectural / engineering terminology a plus, though not required -Must have exceptional verbal and written communication skills, and ability to interact effectively with employees and Partners of the firm. -Must possess a strong work ethic and ability to respond with urgency to requests in a fast-paced work environment -10+ years of related work experience -Experience in the AEC industry or in a professional services firm strongly preferred -Bachelor’s degree in Human Resources, Business, or a related field. Professional certification preferred -Must possess ability to maintain a high level of confidentiality and discretion with regards to project, business and personnel matters -Attention to detail, paired with flexibility and a can-do spirit -CCP or CBP certification preferred

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About Zgf Architects

-Balancing form, beauty, and function through technical solutions and craftsmanship. -Projects include airport terminals, laboratories, university campuses, hospitals, corporate headquarters, and cultural landmarks. -Innovative approaches to civic and research buildings, including zero-energy design and advanced mass-timber structures. -Accolades include the AIA Architecture Firm Award and hundreds of design honors. -Notable works such as Portland International Airport’s terminal, NIH clinical labs, and Stanford’s energy facility. -Each project is tailored to its climate, place, and purpose, creating spaces that feel both rooted and visionary.

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