Field Office Manager (Tulsa, OK) Austin Industrial

Overview

Manages field office accounting, payroll, billing and admin tasks.

Key Responsibilities

• owner billing
• change orders
• vendor invoices
• payroll processing
• timesheet entry
• financial reporting

Tasks

-Completes various ad hoc requests. -Submits for owner approval along with all required documents and posts the billing (AR) in the accounting system. -Receives, reviews and processes vendor invoices. -Reconciles payroll to ensure accurate billings to customers. -Posts approved owner change orders in the system timely. -Works with Operations to resolving any outstanding AP or AR issues. -Ensures jobsite timesheets are entered accurately and timely. -Takes delivery of goods and/or materials and ensures accurate reporting in accounting system. -Makes sure budgeted and installed quantities of work items are input in the system, uninstalled materials are properly accounted for, and other job cost related data is accurate and ready for month-end closing based on Austin policy. -Process and enter vendor/subcontractor invoices. -Coordinates periodic audit requests with various stakeholders. -Maintains ongoing contact with various jobsites, regional offices, and departments to ensure achievement of organizational strategic goals. -Reviews subcontracts, POs and associated change orders for accuracy and compliance with Austin policy. Posts them in the system and sends out for execution. -Enter timesheets. -Coordinates weekly payroll function. -Completes required onboarding paperwork for employee-owners and maintains accurate HR forms/records. -Prepares a variety of financial and regulatory reports timely and accurately. -Keeps track of Lien Waivers, Supplier’s Release, Notice of Intent to Lien, Mechanic’s Lien, Release of Lien; manages the process according to Austin policy and prime contract requirements. -Ensures effective team coverage by cross training on various roles/responsibilities. -Prepares owner pay application weekly/monthly according to prime contract terms and Austin policy. -Provide administrative support. -Reviews and processes pay requests from subcontractors in the accounting system to ensure compliance with Austin policy and contract terms. -Prepare owner billings. -Reviews prime contract (owner) change orders for accuracy and policy compliance. -Prepares and enters necessary cost accrual or deferral journal entries in the accounting system. -Manages Accounts Payable and Receivable functions at jobsite(s)

Requirements

• english
• spanish
• poster

What You Bring

-See the “Know Your Rights” poster available in English and Spanish.

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Benefits

-This Company does not accept and will not consider unsolicited resumes, or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement). -See the “Pay Transparency Nondiscrimination Provision” poster available in English and Spanish. -If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.

About Austin Industries

-Grew from a family-run bridge builder into three specialized divisions—bridge & road, commercial, and industrial construction. -Tackles complex infrastructure: highways, bridges, oil‑and‑gas facilities, airports, and large‑scale commercial campuses. -Its industrial arm leads maintenance, turnarounds, and soft‑craft services for petrochemical, power, and manufacturing plants. -Commercial projects span aviation terminals, hotels, universities, sports venues, and semiconductor fabs. -Standing out with award‑winning safety performance and in‑house fabrication capabilities. -Combines deep legacy in civil engineering with modern, integrated construction and maintenance solutions.

Sector Specialisms