Project Administrator

Overview

Assist project managers with admin tasks, billing, contracts, and documentation.

Key Responsibilities

• billing
• invoice tracking
• contract processing
• insurance compliance
• document management
• travel coordination

Tasks

-Complete AIA documents for customer billing on a monthly basis. -Creates and submits timely billings and necessary supporting documentation. -Distribute preliminary notices for related projects. -Maintains documentation and file keeping for management and project records. -Coordinates subcontractor and vendor pay applications and related lien releases. -Monitors the status of invoices and payments in connection with Accounting Dept. -Process contracts and change orders accordingly. -Monitor and ensure that the company complies with all insurance requirements for each project. -Send collection notices when needed and required. -Provides necessary administrative support to the Project Management teams as related to documentation distribution, copying, filing and maintenance of necessary hard copy and electronic files. -Prepare close-out documents as needed. -Distribute necessary documents to appropriate personnel. -Arrange for travel reservations and temporary living accommodations for personnel. -Distribute and handle necessary bond information and consent of sureties. -Assists Contracts Department in the routing of contracts and change orders.

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About Schuff Steel

-A builder-mindset drives integration of preconstruction, fabrication, modularization, and erection, planning backward from completion to origin. -Projects include iconic landmarks: Wilshire Grand, Apple HQ, SoFi Stadium, State Farm Stadium, Golden 1 Center, and Vegas Strip resorts. -Deploy cutting-edge tech—BIM, CNC cutting, cobots, proprietary SIMS software—to ensure precision and constructability. -Fabrication shops pre-assemble heavy sections to reduce field risk and speed erection, lowering costs and improving safety. -Safety culture backed by full-time pre-task planning, with incident rate ~⅓ the industry average.

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