Bid Coordinator

Overview

Coordinate bids, manage portals, format documents, ensure compliance.

Key Responsibilities

• tender portal
• bid tracking
• document formatting
• version control
• submission upload
• stakeholder liaison

Tasks

-Monitor and manage tender portals. -Develop, maintain, and update Bid Plan, trackers, and status reports. -Proofread and edit content for grammar, clarity, and compliance with client instructions. -Download and distribute tender documents to relevant stakeholders. -Create and maintain templates, CVs, case studies, and other reusable content. -Track clarifications, deadlines, and updates, disseminating to information to relevant stakeholders. -Ensure all submissions meet the specified formatting, word count, and structural guidelines. -Maintain and implement version control procedures for all bid documentation. -Upload final submissions and ensure all portal requirements are met. -Manage and update bid libraries, including case studies, CVs, and templates. -Format bid documents to ensure high-quality submissions. -Work on high-profile, transformative infrastructure projects. -Organise internal meetings including bid kick-off meetings, workshops, and reviews. -Coordinate / manage the end-to-end bid process, from inception to submission. -Liaise with internal stakeholders (technical, commercial, legal, etc) to gather required input.

Requirements

• procurement
• tender portals
• bid coordination
• ms office
• adobe
• communication

What You Bring

Aureos are looking for a proactive and highly organised Bid Coordinator with a keen eye for detail to join our expanding infrastructure team. In this pivotal role, you will be responsible for coordinating bid submissions, managing tender portals, and ensuring all documentation is meticulously formatted and fully compliant with client specifications. -Familiarity with public and private sector procurement processes. -Experience with tender portals and document management systems. -Proven experience in a bid coordination role (2-5years preferred), ideally within the infrastructure or construction sectors. -Excellent attention to detail and ability to work under pressure. -Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe (Acrobat and InDesign). -Effective communication skills with the ability to liaise with multiple stakeholders. -Strong organisational and time management skills to manage multiple tasks and meet tight deadlines.

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Benefits

-Competitive salary and benefits package. -Opportunities for professional growth and career progression.

About Aureos

-Specialises in designing, upgrading, maintaining and crisis‑responding across power, renewables, rail, highways and nuclear sectors. -A typical project might involve modernising a regional rail line, supporting a wind farm’s grid integration, or decommissioning a nuclear site. -Standout multidisciplinary model blends engineering, rapid-response capabilities and network‑scale infrastructure delivery. -Though UK-based, pursuing international expansion backed by private equity and management’s built‑to-grow vision.

Sector Specialisms