Executive Assistant

Overview

Provide high-level admin support to executives and manage office operations.

Key Responsibilities

• meeting coordination
• office management
• vendor management
• document preparation
• executive support
• stakeholder liaison

Tasks

-Coordinate internal and external meetings and events, including logistics, agendas, catering, and follow-up actions. -Organize and maintain common office areas to ensure an efficient and professional workspace. -Manage relationships with vendors, property management, and other service providers. -Assist with project documentation, office operations, and company initiatives as needed. -Provide general receptionist and mail processing support as needed. -Support onboarding and orientation activities; maintain personnel files, schedule employee appraisals, and track anniversaries and related milestones. -Prepare, proofread, and edit reports, presentations, and project-related documents. -Provide comprehensive administrative support to executive leadership, including calendar management, correspondence, data tracking, and policy updates. -Serve as a liaison between executives, staff, and external partners to ensure timely communication and completion of tasks.

Requirements

• ms office
• 3+ years
• admin experience
• organizational
• communication
• confidentiality

What You Bring

-Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). -Dependable, punctual, and committed to maintaining a high standard quality of work. -Ability to manage multiple priorities while maintaining professionalism and composure. -Proven ability to exercise discretion and maintain confidentiality. -Strong verbal and written communication abilities. -Demonstrated success working both independently and collaboratively in a professional office setting. -Minimum of three years of administrative or executive assistant experience; experience in a professional services or engineering/consulting environment preferred. -Exceptional organizational skills and attention to detail.

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Benefits

-Signature Automation offers our employees the flexibility of working from home one day per week (Friday only). This is subject to change at the company's discretion.

About Signature Automation

-Founded with a vision to optimize industries through automation. -Specializes in providing cutting-edge control systems and automation solutions across sectors. -Has played a key role in transforming operational capabilities for clients in energy, infrastructure, and utilities. -Known for delivering high-quality automation systems, from design to execution, that enhance productivity and reduce costs. -Focuses on innovative solutions for large-scale projects, integrating advanced technology to streamline processes. -Works with a wide array of sectors, offering tailored solutions for both small and large enterprises. -Standout projects include automation of complex industrial systems and large-scale infrastructure projects.

Sector Specialisms