Accounts Payable Specialist

Overview

Process AP invoices, expense reports, and ensure accurate payments.

Key Responsibilities

• invoice processing
• payment processing
• invoice verification
• compliance controls
• vendor collaboration
• timely entry

Tasks

-Customer Service Mindset: Provides prompt, professional, and courteous support to internal and external partners. -Participate as an active member of the Accounts Payable Team. Contribute to shared project accounting goals and collaborate with accounting team on the achievement of priorities. Collaborate with internal teams, contractors and other stakeholders to align efforts. Build and maintain strong relationships with internal and external stakeholders. -Invoice & Payment Processing: Accurately manages high volumes of invoices, ensuring timely and correct payments. -Invoice Processing & Verification: review, verify, and accurately process vendor invoices, employee reimbursement and credit memos. Resolve discrepancies or missing documentation by communicating with vendors or internal departments. -Works in the corporate office. Occasionally, employees will be able to visit construction jobsites, which may expose the employee to dirt, dust, uneven surfaces, outdoor weather conditions, and extreme temperatures. -Compliance & Internal Controls: Adheres to company policies, audit standards, and data security requirements. -Customer Focus: Anticipates needs, suggests improvement, and delivers customer satisfaction. Builds positive internal and external relationships through responsive communication and reliable support. -Collaborate with vendors and internal partners to resolve payment or billing issues. -Processing Timeliness: Invoices entered within 2–3 business days of receipt.

Requirements

• accounts payable
• excel
• associate's degree
• construction
• textura
• aia docs

What You Bring

-Proficiency in Microsoft applications -Vendor Responsiveness: ≥ 90% of inquiries resolved within two business days. -Collaboration: Works effectively across departments and builds trust with vendors and teammates. -Respects Relationships: Collaborates across teams; communicates constructively. -Exception Resolution: Invoice issues resolved within 5 business days. -Strong attention to details, high level of accuracy, problem-solving skills, documentation skills, research, ability to organize and prioritize responsibilities and resolution skills -Construction Industry Experience -Adaptability: Responds positively to change and leverages new systems or procedures effectively. -Invoice Accuracy: ≥ 98% of invoices processed without error. -2+ years of knowledge of multiple-state sales tax requirements. -Continuous Improvement Mindset: Able to identify opportunities and recommend solutions in line with metrics and identifies process efficiencies and embraces system enhancements. -2+ years of Accounts Payable experience. -Excellent verbal and written communication -Ability to organize and prioritize responsibilities -2+years of experience in Excel -Attention to Detail: Maintains accuracy under high volume; identifies discrepancies proactively. -Previous proven experience in collaborating with Project Accounting/Finance and Project Management. -Ability to take initiative and work independently with minimal supervision -Associate’s degree in accounting or business -Strong interpersonal and mentoring skills. -Accounting Fundamentals: Applies sound accounting principles for coding, posting, and reconciliation. -AIA Document experience / knowledge -Problem Solving: Anticipates and resolves issues efficiently; contributes to process improvements. -Textura experience -Ability to function as an integral team member, working under time constraints and meeting deadlines in a changing environment

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About Mcgough

-It operates across the U.S. from regional hubs, blending in-house construction with full-cycle real estate development. -Known for financial strength, it manages both public and private capital, delivering build-to-suit and investor-led projects. -Their portfolio features high-complexity work: hospitals, data centers, labs, warehouse plants, affordable housing, civic and cultural buildings. -They bring technical depth to mission-critical sectors like healthcare and high-tech, with drag-and-drop VDC, lean scheduling, safety and engineered-systems teams. -Their development arm scouts parcels in top metro areas—Minneapolis-St Paul, Dallas-Fort Worth, Raleigh-Durham, Austin, Des Moines and Omaha. -Typical projects include multi-family apartments, combined heat-and-power energy systems, university unions and community banks. -They also revive heritage structures, deliver arts venues, tribal facilities and complex industrial builds—with unusual breadth. -Their roots as a family-run, craft-oriented firm inform a collaborative, partner-first approach seen in long-standing client relationships. -A standout fact: McGough self-performs many trades and uses proprietary ‘Centers of Excellence’ teams to drive efficiency, innovation and quality.

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