Project Administrative Assistant

Overview

Provide admin and receptionist support, manage office tasks and assist project coordination.

Key Responsibilities

• document security
• visitor management
• supply inventory
• equipment maintenance
• project coordination
• mail distribution

Tasks

-Ensure the confidentiality and security of office documents and files. -Greet and welcome visitors, clients, and employees in a friendly and professional manner. -Assist with organizing office events, meetings, and team-building activities. -Assist with scheduling meetings and appointments, coordinating conference room bookings. -Prepare and send correspondence, memos, and reports as required. -Prepare and maintain office supplies inventory; order supplies when necessary. -Scan, file and distribute bill of materials -Manage office equipment, ensuring all systems are operational and coordinating maintenance when required. -Support with employee onboarding and documentation as needed. -Perform general office administrative duties to assist Office Manager. -Manage visitor security logs and ensure all visitors follow office security protocols. -Provide support to with project coordination and administrative tasks for Project Manager. -Maintain the front office area, kitchen and boardrooms ensuring it is neat, organized, and welcoming at all times. -Handle incoming mail and packages, distributing them to the correct personnel.

Requirements

• microsoft office
• secret ii
• college diploma
• 2 years
• office assistant
• problem solving

What You Bring

-Strong organizational and time-management skills with the ability to prioritize tasks effectively. -Ability to work both independently and as part of a team -Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); MS Teams. -Minimum 2 yrs experience in similar role. -Ability to maintain confidentiality and handle sensitive information with discretion. -Ability to obtain Secret II security clearance. -Excellent verbal and written communication skills. -Strong attention to detail and problem-solving abilities. -Proven experience as an office assistant or receptionist, ideally in a similar office setting. -College diploma or equivalent; additional certification in office administration is a plus.

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Benefits

-Diverse, innovative and stimulating environment; -Flexible group insurance program upon entry; -Competitive salary; -24-hour access to a virtual doctor (telemedicine); -Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP); -Active social club and health and wellness committee; -Training and development programs; -Employee assistance program; -4 weeks of annual vacation;

About Ebc Inc.

-From humble beginnings, the company has evolved into one of Quebec’s largest construction firms. -Spanning from residential towers to massive infrastructure works, its expertise is diverse and extensive. -Headquartered in L'Ancienne‑Lorette, with a national and international presence, it combines local expertise with broad reach. -Iconic works include bridges, tunnels, dams, wind farms, mining operations, marine structures, and commercial buildings. -Complex engineering projects like tunnel-boring water mains and hydro-electric dams highlight its civil and energy transport expertise. -A unique strength in handling both traditional construction and heavy civil and underground mining work distinguishes its capabilities. -Combining turnkey building projects with specialized sectors like wind power and marine engineering reinforces its multidisciplinary reputation.

Sector Specialisms

Security Clearance

-ability to obtain secret ii security clearance required.