Accounts receivable assistant - full or part-time

Overview

Process payments, reconcile accounts, support credit control in property finance.

Key Responsibilities

• transaction posting
• payment processing
• receipt allocation
• bank reconciliation
• cash flow
• compliance

Tasks

-Monitor daily bank activity and ensure timely posting of transactions.  -Process and deposit payments at the bank, including rent and deposit cheques, ensuring accurate documentation and reconciliation. -Accurately allocate receipts to tenant accounts and property ledgers -Respond to payment-related queries from tenants, property managers, and clients -Ensure all cashiering activities comply with internal policies, client instructions, and relevant regulatory frameworks -Adhere to RICS (Royal Institution of Chartered Surveyors) professional standards, particularly around client money handling and financial transparency -Process incoming payments from tenants and clients (e.g., BACS, cheques) -Follow TPI (The Property Institute) protocols to ensure correct treatment of client funds and instructions -Work closely with the credit control team to ensure timely allocation of receipts and resolution of payment queries -Assist with bank reconciliations and investigate discrepancies -Assist in identifying and escalating overdue accounts or payment anomalies -Support month-end and year-end financial close processes -Provide transactional support to help reduce aged debt and improve cash flow visibility -Record and track tenant rent deposits, ensuring compliance with relevant regulations and internal procedures. -Maintain accurate financial records in line with client mandates and internal controls -Collaborate with client accountants and property teams to resolve account issues and ensure smooth financial operations

Requirements

• microsoft excel
• aat
• tramps
• yardi
• mri
• rics

What You Bring

-Strong attention to detail and numerical accuracy -Excellent communication and organisational skills -Understanding of RICS client money regulations and TPI compliance is highly desirable -Experience in cashiering, accounts receivable, or finance assistant roles (ideally within property or real estate) -Good working knowledge of Microsoft Excel and financial reporting tools -Ability to work effectively in a fast-paced, collaborative environment -Familiarity with property management systems (e.g., TRAMPS, Yardi, MRI) -AAT qualification or equivalent (or working towards) -Experience working in a regulated property management environment

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Benefits

-Discounted critical health insurance and more -Interest free season ticket loans -Cycle to work scheme - discounted bicycles -Discounted gym membership -Life assurance - to protect your loved ones should the worst happen -Family & wellbeing policy - including enhanced maternity pay, menopause support, neurodiversity support, carer support, company sick pay and much more -Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more -Help@Hand Remote GP app - to give you and your family access to medical experts quickly -Discounted private medical insurance for family cover -Enhanced auto enrolment pension scheme - to help you save for the future -Employee Assistance Programme - 24/7 health & wellbeing support -Flu and eye care vouchers - to keep you healthy -Purchasing up to 5 days additional holiday -Holidays: 25 days increasing in line with length of service to a maximum of 30 days -Hybrid working - to give you the flexibility you need -Discounted dental insurance

About Cluttons

-Evolved from a Sussex surveying business into a leading strategic property consultancy based in London. -Delivers a wide range of property services including sale, lettings, consultancy, and facilities management. -Operates from offices across the UK and international locations like Lisbon, Malta, and the Algarve. -Combines traditional property expertise with modern advisory demands for digital, telecoms, utilities, and energy clients. -Provides residential sales in prime London districts, commercial valuations, and corporate lease advisory services. -Moved to a City of London HQ and established a northern hub in Manchester, reflecting its growth strategy. -One of the oldest chartered survey firms, playing a role in establishing the Royal Institution of Chartered Surveyors.

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