Contract and Cost Control Assistant

Overview

Assist contracts manager with contract admin, cost tracking, and project documentation.

Key Responsibilities

• document management
• submittal tracking
• contract administration
• cost tracking
• viewpoint reporting
• billing management

Tasks

-Maintain and organize all contract-related files, correspondence, and reports. -Facilitate interdepartmental communication to ensure contract compliance and financial consistency. -Review and track contractor and subcontractor submittals, lien releases, certified payrolls, and material certifications. -Assist with the setup, modification, and closeout of contracts and subcontracts. -Assist with project closeout, audit preparation, and validation of final project revenues -Assist in tracking project costs and performance against budgets. -Work closely with project management, accounting, and field teams to ensure accurate and timely flow of information. -Support in preparing monthly financial reports and forecasts within Viewpoint. -Provide administrative and analytical support as requested by management. -Communicate with subcontractors regarding payments, contract status, and project documentation. -Help collect and review production quantities and cost data for accuracy. -Work within defined standards of accuracy. -Generate and maintain job billings, payment affidavits, and material-on-hand requests -Compile and organize data for performance indicators, trend analysis, and executive review. -Follow directions and instructions from supervisors. -Help prepare monthly DBE (Disadvantaged Business Enterprise) reports and maintain documentation compliance. -Prepare and issue subcontract agreements and amendments.

Requirements

• bachelor's
• microsoft office
• viewpoint
• hcss
• cost control
• team-oriented

What You Bring

-Must be able to see and hear well (naturally or with correction.) -Familiarity with construction contract documents and basic accounting principles. -Bachelor's degree or coursework in Business, Accounting, or Construction Management. -Strong computer skills, including proficiency with Microsoft Office. -Team-oriented mindset with professionalism and discretion. -Excellent attention to detail, organization, and follow-through. -Strong written and verbal communication skills. -Experience in construction cost control, accounting, or contract administration. -Experience with Viewpoint and HCSS software is a plus. -Must be able to lift a minimum of 25 pounds unassisted. -Ability to handle multiple tasks and changing priorities effectively.

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About Duit Holdings, Inc.

-A leader in construction and infrastructure development. -Specializes in managing complex, large-scale projects across various sectors. -Offers innovative, high-quality solutions for clients.

Sector Specialisms