Administrator

Overview

Provide commercial and procurement admin support for FM contracts.

Key Responsibilities

• contract docs
• commercial db
• invoice reconciliation
• purchase orders
• commercial reporting
• tender support

Tasks

-Assist with the preparation and maintenance of contract documentation, reports, and trackers. -Maintain accurate records of contract variations, change controls, and commercial correspondence. -Maintain commercial databases and ensure data integrity. -Assist with invoice reconciliation and resolving payment queries. -Liaise with suppliers and subcontractors to obtain quotations and ensure timely delivery of goods/services. -Act as a point of contact for internal teams and external suppliers regarding commercial queries. -Support Commercial Managers in meetings by preparing agendas, taking minutes, and following up on actions. -Maintain procurement logs and ensure audit-ready documentation. -Raise and manage purchase orders in line with procurement policies. -Support the review and collation of monthly commercial reports including cost/value reconciliations, forecasts, and KPIs. -Support tendering activities including document preparation, bid evaluation coordination, and supplier onboarding. -Manage Applications for payments and support the commercial managers in processing

Requirements

• time management
• procurement
• organisational
• communication
• excel
• detail‑oriented

What You Bring

-Ability to manage multiple priorities and work to deadlines. -Previous experience in a commercial or procurement administrative role, ideally within FM or construction. -Strong organisational skills and attention to detail. -Excellent communication and interpersonal skills. -Proficient in Microsoft Office Suite, especially Excel and Word. -Membership of our Affinity Networks who connect, support and inspire diverse communities within Amey

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Benefits

-Holidays - Enjoy at least 24 days of holiday plus bank holidays, and the opportunity to buy further days. -Remuneration - Enjoy a competitive annual salary with the potential for yearly reviews to ensure you’re rewarded for your contributions -Pension - Generous pension scheme, with extra contributions from Amey -Training Opportunities: Unlock your potential with comprehensive training, including fully funded leadership programs tailored to your personal growth. -Give Back to community - Two Social Impact Days each year, for volunteering and fundraising opportunities -Exclusive Discounts - Access our online portal filled with discounts from leading retailers, healthcare services, and more, helping you save on the things that matter. -Family friendly policies for new parents or if you provide care for a dependant -Flexible benefits – Customise your benefits with options such as insurance benefits, Cycle2Work scheme and access to discounted gym membership. -Career Growth: Shine in your career with advancement opportunities.

About Amey

-Headquartered in London, delivers full lifecycle solutions across roads, rail, facilities, and utilities. -Blends data-driven consulting with large-scale delivery, advising on analytics, asset condition, and digital platforms. -Typical projects include major highway improvements, railway electrification, signalling renewals, complex facilities upkeep, and public-sector estate upgrades. -Consulting arm advises on strategic asset management for clients like Network Rail and MTA’s Long Island Rail Road, with operations in North America and Australia. -A standout example is a Birmingham highways turnaround, demonstrating ability to navigate challenges for resilient, long-term infrastructure outcomes. -From restoring historic bridges to optimizing EV charging networks in Manchester via bespoke data models, brings creativity and engineering rigour to projects.

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