Document Control Manager (1)

Overview

Oversee document control, ensuring secure management and compliance of project documents.

Key Responsibilities

• edms management
• document control
• workflow automation
• deliverables tracking
• quality checking
• user training

Tasks

-Coordinate with clients and other stakeholders to resolve document control issues to obtain final approval/ensure smooth operation of all functions -Collaborate with cross-functional groups to assess their document management needs and provide guidance on best practices -Develop and maintain document numbering and file naming system and procedures -Provide scheduled, structured training for all users of the EDMS, both internally and externally -Offer input towards continuous system improvement -Develop, update, and maintain project document control plan and procedures for effective document lifecycle management -Work with project controls and scheduling to ensure deliverable dates are incorporated into the EDMS for effective tracking of deliverables -Maintain a live deliverables list, showing current dates, statuses, and forecast of document deliverables -Manage and automate review process workflows -Ensure consistent use of the EDMS across all functional departments on the project -Quality check all documents for conformance to plans, specifications, and EDMS requirements -Follow-up on deficiency lists and assist with scheduling and coordinating subcontractors -Quality checking, registering, classifying, tracking and transmitting of project document deliverables -Comply with all health and safety procedures as required by the project and law requirements -Identify risks and participate in the preparation of risk reports if required -Review, catalogue, and distribute all consultant drawings, shop drawings and submittals from other stakeholders as required

Requirements

• ms office
• bachelor’s
• edms
• aconex
• oracle
• 3+ years

What You Bring

-MS Office Suite -Bachelor’s Degree or equivalent technical degree or equivalent experience -Experience with rolling out an EDMS -Aconex, Oracle, SAP, Procore, Prolog, ProjectWise, Fieldwire, AdorePlus, Citrix -3+ years related management experience

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About Fronza & Francis, Llc

-Founded with a mission to deliver innovative solutions across various infrastructure projects. -Specializes in offering consulting and engineering services for both private and public sectors. -Track record includes diverse projects spanning from industrial to commercial developments. -Highly skilled team focused on designing sustainable and cost-effective solutions. -Notable for their attention to detail and commitment to exceeding client expectations. -Cater to a wide range of sectors including infrastructure, industrial, and energy sectors. -Consistently driving positive change through a hands-on approach to project management.

Sector Specialisms