Office Manager

Overview

Provides administrative support, handles calls, visitors, documents, and scheduling.

Key Responsibilities

• safety management
• document processing
• meeting coordination
• visitor reception
• data entry
• stakeholder communication

Tasks

This position supports a variety of business functions through administrative activities and interactions including internal stakeholders and the public. -Provide suggestions to improve Safety. -Follow Yates Code of Conduct -Schedule and maintain responsibility of daily tasks to ensure proper execution -Processing paperwork and performing day-to-day task such as maintaining information -Creating PowerPoint presentations, documents, checklist, guidelines, templates and other duties as instructed -Greet on-site visitors, determine nature of business, and announce visitors to appropriate personnel -Participate in workplace inspections. -Providing information to supervisors, employees and internal/external stakeholders as requested via email, in-person or written documentation -Organizing internal/external meetings, coordinating arrangements and planning of events, meeting, travel, etc.… -Participate in required and/or assigned training. -Builds strong relationships to drive the business forward -Receive, sort, and route documents, files, incoming mail, packages and records -Typing, formatting/extracting documents, work packages, organizing folder and completing files -Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices -Expense and/or document reconciliation, submittal, filing and archiving of documents -Maintaining, scanning, data entry and other clerical duties as needed, such as filing, photocopying, and collating -Advise fellow employees of hazardous situations. -Report all incidents, near hits and hazards to management. -Supports team in the process as detailed in work instructions and procedures -Act as the first point of contact by answering incoming telephone calls, determine purpose of callers, and forwards calls to appropriate personnel or department -Working with our several departments and disciplines to create and maintain documents and/or company systems -Complete job tasks and administrative duties as required by using computer systems, programs and various applications -Respond to inquiries about the organization and provide callers with address, directions, and other information -Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations. -Attend prestart and Safety meetings and contribute.

Requirements

• high school
• microsoft office
• business admin
• 1 year
• safety
• communication

What You Bring

-Present a mature approach to working safely. -High School Diploma or equivalent -Ability to multitask and prioritize tasks -Experience with multi-line telephone calls -Excellent time management skills -Highly developed written and verbal communication skills. -Experience creating and maintaining organizational charts is a plus -Able to plan, organize and prioritize large volumes of work under tight timeframes effectively -The ability to work constructively in a team environment -Enthusiastic and able to represent Yates in external events -Strong interpersonal and communication skills to enable effective communications with all stakeholders -Required to wear and maintain personal PPE. -Proficient computer skills in Microsoft Office including Excel and Word -Minimum of one (1) year of experience as a receptionist, administrative assistant, or equivalent customer service-related position -A certificate or Diploma in Business Administration is preferred -Excellent organizational skills and attention to detail.

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About Yates Construction

-Committed to delivering superior construction services. -Operates across various sectors, including industrial and commercial projects. -Known for managing complex and large-scale projects effectively. -Has a strong reputation built on reliable project delivery and client satisfaction. -Employs innovative techniques and cutting-edge technology in construction. -Has executed notable projects in industries like energy and infrastructure. -Continuously evolving to meet market demands with a focus on efficiency and quality.

Sector Specialisms