Senior Accounts Payable Specialist

Overview

Oversee sub‑contractor AP, ensure CIS compliance, and manage weekly BACS payments.

Key Responsibilities

• bacs payments
• invoice processing
• system upgrades
• vendor records
• regulatory compliance
• process improvement

Tasks

-Lead on team engagement, volunteering and social events for the team. -Act as a point of escalation supplier queries and internal issues -Monitor and resolve system issues related to CIS status and verification errors -Communicate payment schedules and remittance advice to suppliers/sub-contractors -Support system upgrades and automation initiatives related to sub-contractor processing -Prepare and validate weekly BACS payment runs across all Companies, ensuring accuracy and adherence to deadlines -Maintain vendor records ensuring accuracy of supplier Masterfile, including onboarding, updates, and regular audits to ensure data integrity and compliance. ensuring accuracy and adherence to deadlines -Maintain accurate records of verification status, retention, and payment terms -Ensure adherence to compliance and control procedures across AP processes -Ensure full compliance with HMRC CIS regulations, VAT, and other relevant financial regulations. Including verification, deduction accuracy, and reporting -Support internal and external audits by providing documentation and responding to queries -Collaborate with Commercial, Procurement, Finance, and operational teams to resolve disputes and improve processes -Oversee the end-to-end processing of sub-contractor invoices, ensuring correct coding, CIS deductions, and VAT treatment. Act as the primary point of contact for sub-contractor payment queries and escalations -Build strong relationships with suppliers to enhance trust and service delivery -Ensure timely and compliant onboarding of new sub-contractors -Liaise with Head of Finance Shared Service to ensure payment files are approved and transmitted correctly -Prepare and validate all CHAPS, TT manual payments, including bank rec items -Mentor and support AP team members, providing training and guidance -Identify and implement process improvements to enhance efficiency and accuracy

Requirements

• accounts payable
• cis compliance
• bacs
• access dimensions
• coins
• system testing

What You Bring

-Previous experience in Accounts Payable, with a focus on sub-contractor management and CIS compliance -Excellent attention to detail and problem-solving skills -Strong communication and stakeholder management abilities -Proven in-depth knowledge of BACS payment processes and financial systems (e.g. Access Dimensions, Coins) -Ability to work independently and manage competing priorities -Involvement with system testing and finance-related projects

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About Ng Bailey

-Delivers complex, large-scale projects across the UK. -Work spans the full asset lifecycle, including engineering design, offsite manufacturing, and maintenance. -Projects include EV charging hubs, rail signalling systems, and critical infrastructure installations. -Specialisms cover rail, IT services, facilities management, energy, electric vehicles, and infrastructure. -Historic headquarters at Denton Hall blend heritage architecture with modern command centre capabilities. -Recognized for renowned apprenticeship schemes and a proprietary BIM portal showcasing digital expertise.

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