Office Coordinator - 30 hours per week

Overview

Manage front‑of‑house duties, visitor reception, facilities, and admin support in Glasgow office.

Key Responsibilities

• front desk
• switchboard
• visitor passes
• facilities upkeep
• meeting resources
• induction briefing

Tasks

-Ensuring the office provides a great working environment to Mott MacDonald staff and a presentable environment to our clients -Managing front of house -Support National Facilities Helpdesk -Handling switchboard calls, post and general enquiries -Meeting and greeting visitors along with issuing security passes -Provide administrative support to the wider Premises team as and when required -Monitoring cleaning standards -Coordinating meeting resources -Ensuring common facilities are functional and in good repair -Help at other office locations when required -Reporting maintenance/cleaning issues to the Facilities Helpdesk -Communicating local office inductions, emergency arrangements, first aid etc

Requirements

• front-of-house
• ms office
• communication
• teamwork
• first aid
• health & safety

What You Bring

-Previous experience in front of house role -Ability to effectively communicate with staff and visitors through, phone, email and in person -Able to work as part of a team and independently -Proficient in MS office applications -Operate safely and considerately in the workplace acting as a First Aider and Emergency Warden -Excellent people skills -Knowledge of Health and Safety in the context of an office environment

People Also Searched For

About Mott Macdonald

-Delivering complex projects that require both technical expertise and strategic vision. -Design of major infrastructure and transport systems. -Specializing in sustainable solutions to address challenges and capitalize on opportunities. -History built on innovation and forward-thinking engineering, consistently delivering impactful results.

Sector Specialisms

Security Clearance

-offers are conditional upon obtaining the appropriate level of security clearance.