Move Coordinator

Overview

Coordinate client moves, furniture planning, and vendor management for office relocations.

Key Responsibilities

• move planning
• logistics coordination
• vendor management
• furniture assessment
• issue resolution
• client liaison

Tasks

-Coordinate logistics with moving companies, IT support, and other service providers. -Guide clients in identifying key decisions, such as budget priorities, reuse of existing furniture, and timelines. -Work with vendors to get quotations, issue POs, and maintain accurate financial and project records. -Hire, manage, and schedule vendors to deliver services aligned with client expectations. -Ensure compliance with both client and building protocols. -Evaluate existing furniture and make recommendations for reuse or future purchases based on client goals and budget. -Host a post-move help desk to resolve issues and ensure a smooth transition. -Troubleshoot challenges during moves to minimize disruption and maintain client satisfaction. -Management of punch list items with clear resolution timelines. -Develop comprehensive move plans and timelines tailored to each client’s needs. -Management and consolidation of vendor billing. -Serve as the primary point of contact for clients throughout the move process. -Build trust-based relationships by providing timely updates, answering questions, and addressing concerns. -Manage furniture reconfigurations, installations, and vendor coordination. -Work with vendors to develop furniture layouts to maximize efficiency and reflect the client’s workplace vision.

Requirements

• autocad
• furniture planning
• vendor management
• project management
• 3-5 years
• communication

What You Bring

We are seeking a client-focused Move Coordinator with experience in move management, furniture planning, and vendor coordination. In this role, you will partner directly with clients to guide them through every step of the move process — from initial planning and budgeting to final setup and post-move support. The ideal candidate is a trusted advisor who combines strong organizational skills with excellent communication and problem-solving abilities to deliver a seamless relocation experience. -Strong background in moves, furniture planning, reconfigurations, and vendor management. -Proven ability to manage client relationships with professionalism. -Excellent communication skills, with the ability to explain complex processes clearly. -3–5 years of experience in move coordination, facilities planning, or workplace operations. -Knowledge of commercial office furniture systems a plus. -Familiarity with space planning software (AutoCAD or equivalent) is a plus.

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Benefits

-Paid time-off and holidays -Full medical, dental, and vision benefits -401k with 3% employer contribution -Employer paid life insurance and long-term disability -Cell phone allowance

About 35 North

-Founded with a vision to deliver exceptional infrastructure and design solutions across the globe. -They combine deep technical expertise with innovative solutions to tackle complex challenges in various sectors. -The company has built a solid reputation for handling large-scale infrastructure projects with precision. -Their diverse portfolio spans critical sectors, from energy and transportation to utilities and water resources. -They approach each project with a focus on sustainability and resilience, ensuring long-term success. -35 North's typical projects include renewable energy installations, large-scale transport systems, and water infrastructure. -They work on both private and public sector projects, contributing to global infrastructure development. -A unique aspect of their work is their ability to manage highly complex projects that require multi-disciplinary expertise.

Sector Specialisms