Office Manager

Overview

Oversee warehouse admin duties, HR, finance, safety, and staff coordination.

Key Responsibilities

• invoice processing
• budget management
• report generation
• onboarding
• safety compliance
• time attendance

Tasks

Provide guidance for progressive discipline. Help in the recruiting and interview process for open positions as needed. Assist with financial tasks such as invoice processing, expense tracking, and budget management, and coordinate with Accounting/Finance departments as necessary. Address issues or concerns raised by warehouse staff or management. Partner with HR for any Associate terminations. Manage time and attendance of reporting Associates. Maintain employee records according to regulations and requirements. Troubleshoot administrative problems and implement solutions to improve office efficiency. Provide administrative support to the site as needed. Generate reports, compile data, and prepare documents or presentations for warehouse management to support decision-making and performance evaluation. Coordinate and conduct onboarding of new Associates. Aid in implementing safety protocols and compliance with workplace regulations, including maintaining safety documentation and coordinating safety training for staff.

Requirements

• ms office
• high school
• bilingual
• communication
• organized
• leadership

What You Bring

The Office Manager plays a vital role in supporting the administrative needs of the warehouse facility, contributing to the overall efficiency and effectiveness of warehouse operations. Your organizational skills and attention to detail will be highly utilized in this role. The ability to problem-solve, manage well under pressure, and ensure our customers are happy with our services is crucial for our business’s success. Proficient with MS Office programs, including Word, Excel and Outlook. Stellar verbal and written communication skills. High School Diploma or equivalent education. Ideally fluent in both English and Spanish. Highly organized with exceptional attention to detail. Prior experience as a leader or manager in an administrative role.

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Benefits

A collaborative and inclusive work environment. The chance to make a significant impact in a growing industry. Access to cutting-edge technology and resources. Competitive salary and benefits package. Opportunities for professional growth and development.

About Envision Cold

-Designs, builds and operates temperature-controlled facilities from scratch, including port-centric sites in Oakland, Miami and Surrey, BC. -Tackles the full cold chain: warehouse/manufacturing design, processing, blast freezing, import/export services, drayage and last-mile delivery. -Combines entrepreneurial agility with scale—backed by development partners with 300+ projects and a private-equity-backed growth engine. -Focuses on underserved markets and custom solutions, delivering quick turnarounds and tailored services beyond standard operators.

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