Project Administrator

Overview

Manages office, accounting, payroll compliance & reporting to keep construction projects on track.

Key Responsibilities

• billing processing
• payroll compliance
• manpower reporting
• database management
• progress reporting
• vendor setup

Tasks

-Process monthly billing from Subcontractors. -Gather, review, and monitor certified payroll documents from internal sources and external trade partners to ensure compliance with all regulations -Maintain job site filing -Set up vendor accounts for the Field Office as required. -Review and assess certified payroll reports and labor compliance documents that are submitted onto LCPtracker and the DIR eCPR website. When there are discrepancies, reach out to contractors for clarification and resolution. -Produce manpower summary reports (from daily logs furnished by Superintendent). -Assist Staff in project closeout responsibilities, including archiving of files. -Maintain office supplies -Answer/direct incoming calls and take messages as necessary. -Track and maintain subcontractor and supplier records/requirements. -Open and distribute all incoming mail to Project Staff and respective Division Offices and package/distribute outgoing mail. -Process new hire trade employees according to Policies and Procedure manual. -Maintain office supplies/equipment, ordering and scheduling maintenance as necessary. -Keep Project Directory, Master File Index, and Subcontractor Index updated and current. -Maintain filing system (Job site requirements and distribution of Division Office copies) -Process (or assist in processing) weekly payroll. -Assist staff in maintaining the Project Management Database. -Schedule office equipment maintenance as necessary. -Assemble Monthly Pay Requests to Owner. -Assist staff in assembling Progress Reports to the Owner. -Assist Project staff with accounting and maintenance of cost reports. -Assist Project staff with maintaining Project Management Database.

Requirements

• 3+ yrs
• ms office
• oracle
• fast‑paced
• job cost
• certified payroll

What You Bring

-Must have 3+ years or related experience preferably in the construction industry. -Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM. -Previous Construction experience preferred -Experience with Oracle a plus -Must be able to work in a fast-paced office environment, able to multi task, meet critical deadlines with eye for accuracy and attention to details. -Become familiar with and utilize Field and Job Cost Procedures -Must be familiar with certified payroll, prevailing wage, and/or skilled and trained -Ability to work with all levels of project staff and organization

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About Mccarthy Building Companies, Inc.

-Evolved from a regional lumber business into one of America’s oldest privately held national builders. -Serves diverse sectors including energy, infrastructure, industrial, water, and marine with end-to-end construction services. -Known for tackling complex projects such as hospitals, labs, airports, and parking structures. -Features include blending traditional craftsmanship with modern design-phase innovation. -Balances large-scale capability with local expertise and deep community roots.

Sector Specialisms