AP/AR Coordinator

Overview

Manage AP/AR functions, support accounting, ensure compliance, vendor/client relations.

Key Responsibilities

• ap processing
• ar invoicing
• vendor reconciliation
• invoice distribution
• payroll support
• audit documentation

Tasks

The AP/AR Coordinator is responsible for the accurate and timely processing of the company’s accounts payable and receivable functions, supporting the Controller and project management team to ensure compliance with internal financial controls, client contract terms, and company policies. This role contributes to maintaining smooth accounting operations and positive relationships with clients and vendors. -Provide administrative support to the Controller and Payroll. -Prepare and assist with check runs and electronic payments. -Process vendor invoices and employee reimbursements following internal approval procedures. -Maintain accurate vendor files; manage vendor setup and ensure W-9 and insurance compliance. -Enter AR invoices into client billing portals and maintain supporting documentation. -Support internal and external audits by providing documentation as needed. -Reconcile vendor statements and resolve discrepancies. -Maintain organized accounting records in compliance with retention policies. -Prepare and distribute client invoices weekly in accordance with established billing schedules. -Review project setup for accuracy and compliance with company policies. -Collaboration: Works cooperatively with project managers, vendors, and internal departments. -Collaborate with project management staff for billing approvals, client requests, and job cost adjustments. -Assist with payroll processing, timecard verification, and employee reimbursements. -Process in-person DMV registration payments and other local disbursements. -Track and follow up on outstanding invoices; maintain AR aging and collection logs.

Requirements

• notary public
• excel
• payroll
• deltek ajera
• gaap
• 2-4 years

What You Bring

Experience Required -California Notary Public license preferred. -Proficiency with Microsoft Excel, Outlook, and accounting software. -Payroll experience preferred -Experience preparing invoices and processing vendor payments. -Excellent written and verbal communication skills. -Service Orientation: Maintains a helpful and positive attitude in interactions with clients and colleagues. -Strong data entry accuracy and attention to detail. -Solid understanding of general accounting practices and GAAP principles. -Effective time management and ability to meet deadlines. -Experience with Deltek Ajera or similar ERP system preferred. -Minimum 2-4 years of relevant accounting experience (engineering or professional services industries preferred) -Integrity and Confidentiality: Handles sensitive financial information with discretion and professionalism. -Problem Solving: Identifies discrepancies, researches causes, and proposes corrective actions. -Adaptability: Adjusts to changing priorities, systems, and client requirements. -Associates degree in Accounting, Finance, or related field (Bachelor’s preferred).

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Benefits

Accounts Payable Are you looking for a fast-paced, collaborative work environment with plenty of opportunities for career growth? If so, DPSI, an established multi-discipline firm of engineering, land surveying, inspection, construction and safety professionals might have the perfect opportunity for you! We’re seeking an assertive and detail-oriented AP/AR Coordinator to join our Bakersfield office. DPSI offers an extensive benefits package, 401k options with employer matching, career development, and more! Please review the summary below to see if your skills would be a fit for our team. -Collaborative, friendly fun environment for our employees to thrive in -Robust 401k plan with a generous company match -Vacation / sick plans and paid holidays -100% company-paid employee medical, dental, vision and life insurance as well long-term disability benefits

About Diversified Project Services International, Inc. (Dpsi)

-Founded to provide exceptional project management and consulting expertise across diverse sectors. -Specializes in managing complex projects from inception to completion, ensuring optimal results. -Offers deep expertise in energy, infrastructure, industrial, utilities, and government sectors. -Has delivered high-impact projects for both private and public sector clients worldwide. -Known for its innovative approach to project delivery, combining technical know-how with strategic insights. -Works across a range of industries, including energy, transportation, and critical infrastructure. -Focuses on solving tough challenges and delivering high-quality outcomes with a client-centric approach.

Sector Specialisms