Proposal Lead

Overview

Leads end-to-end proposal development and strategy to win construction projects.

Key Responsibilities

• proposal management
• rfp kickoff
• visual design
• data management
• ai assistance
• presentation planning

Tasks

-Create site logistics illustrations, graphics, and project-specific visuals in collaboration with design/marketing staff. -Lead jobsite data collection and internal alignment to maintain accurate, timely data in DASH, Bynder, and other tools. -Interview technical staff and partners to extract differentiators and develop custom responses. -Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer -Collaborate with the marketing team on event coordination, helping develop materials and logistics for regional trade shows, recruiting events, and internal celebrations. -Lead RFQ/RFP kickoff and reviews, ensuring clear win themes, alignment with client hot buttons, and consistent messaging throughout the submittal. -Support project pursuit staffing and planning through collaboration with business development and regional leadership. -Ensure proposal and presentation materials adhere to compliance, formatting, and brand standards. -Lead presentation planning and execution, including assistance in coaching presenters, arranging AV, developing visuals, and coordinating rehearsals and schedule. -The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity -Collaborate with marketing and communications team to develop collateral, event visuals, and project milestone content that supports prepositioning and pursuit visibility. -Develop and maintain proposal closeout procedures and content reuse systems for future submittals. -Manage proposal responses from initial strategy session through delivery—driving schedule, task delegation, and compliance with the proposal requirements. -Create win themes and guide narrative alignment across all proposal and interview materials. -Provide messaging, graphics, and coaching support for client-facing events, panels, and community outreach presentations. -Support employee engagement events and internal comms efforts that tie pursuit wins to team and cultural milestones. -Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas -Constantly reads written communications and views email submissions -Ensure proposals and marketing collateral are on-brand and represent enterprise identity consistently. -Write and refine approach narratives, schedules, and staffing justifications to align with client evaluation criteria. -Oversee award submittals and collaborate on storytelling for both pursuit and marketing efforts. -Represent the firm professionally through external outreach, proposal delivery, and industry engagement. -Develop compelling project narratives, case studies, and team bios that reflect strategic positioning. -Assist in translating proposal content into public-facing narratives (e.g., social posts, website content, awards). -Contribute to enterprise campaigns and internal storytelling efforts that highlight regional and team success. -Lead capture planning conversations, including pre-RFP research, team alignment, and messaging strategy. -Collect recommendation letters, subcontractor/partner inputs, and community engagement data to support pursuit narratives. -Participate in marketing planning efforts to align pursuit messaging with broader business goals. -Support the development of proposal-related events and presentations including interview prep sessions, internal win debriefs, and BD engagement forums. -Partner with enterprise marketing teams to align regional storytelling with national positioning. -Utilize AI tools (e.g., CoPilot, Joist) to enhance content development and support efficiency.

Requirements

• adobe cc
• microsoft office
• bachelor’s
• 3+ years
• analytical
• communication

What You Bring

-Rarely exposed to noisy environments and outdoor elements such as precipitation and wind -Experience conducting research and applying analytical skills -Thorough understanding of construction industry terminology and procedures -Microsoft Office Suite Competency (Word, PowerPoint, Excel, and Outlook) -Physical Exam (if applicable) -Demonstrated proficiency and competency in Adobe Creative Cloud (InDesign, Illustrator, and Photoshop) with strong graphic design and layout capabilities -Verification of Work Authorization and Employment Eligibility -Demonstrated strong writing, editing, and proofreading skills -Ability to effectively communicate with senior management, supervisors, peers, and clients -Visual acuity and ability to operate a vehicle as certified and appropriate -4-5 years of architecture, engineering, and construction experience and/or a combination of education and experience -Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects -1+ years of management experience -Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc. -Bachelor’s degree in marketing or relevant field of study -Ability to manage multiple projects/deadlines and accommodate shifting priorities -Background Checks for Badging/Security Clearances (if applicable) -Ability to work independently and as part of a team -Strong accuracy and attention to detail -Highly organized and effective task management skills -3+ years’ experience with Client Relationship Management software

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Benefits

-Anticipated Cost of Living Adjustment: $19,200.00 (COLA) -Substance Abuse Screening -Salary Range: $77,520.00 - $85,680.00 -Total Compensation Range: $96,720.00 - $104,880.00 (Salary + COLA)

About Hensel Phelps

-Founded in 1937 in Greeley, Colorado, it evolved from a local residential builder into one of the nation’s top general contractors. -Now an employee-owned firm, it has grown into a multibillion-dollar builder delivering projects across the U.S. -Known for its 'Plan. Build. Manage.' model, it integrates real estate development, construction, and facility services. -It tackles major landmarks—airports, hospitals, data centers, water plants, courthouses—with sophisticated technical scope. -It employs a collaborative 'Hensel Phelps Way'—blending people, process, partnership, and technology across every project. -Its use of BIM and real-time cloud systems underscores its embrace of tech-driven efficiency and precision. -Unusual for a construction firm, it is entirely employee-owned and has delivered over 200 LEED-certified projects.

Sector Specialisms

Security Clearance

-verification of work authorization and employment eligibility -substance abuse screening -physical exam (if applicable) -background checks for badging/security clearances (if applicable)