Contract Support Administrator

Overview

Administers contract data, PO tracking, and client/supplier liaison for facilities management.

Key Responsibilities

• supplier management
• software tools
• procurement
• client liaison
• record keeping
• booking coordination

Tasks

-Work closely with suppliers to help ensure goods and services are delivered on time and as expected. -Use business software tools such as Excel, Outlook, and internal systems to support contract and project-related tasks. -Collaborate with internal teams to help meet contract requirements and improve administrative processes where possible. -Serve as a friendly and professional first point of contact for client questions, handling communication by phone and email. -Keep accurate records and databases related to contracts, suppliers, and client interactions, making sure information is reliable and up to date. -Help manage and coordinate bookings for rooms and car parks to ensure smooth scheduling and use of resources. -Assist with raising, tracking, and managing purchase orders in line with procurement guidelines and deadlines. -Support the preparation and formal review of quotations before they are shared with clients.

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