Records Coordinator

Overview

File, scan, and manage electronic and paper records for a law firm.

Key Responsibilities

• records entry
• file creation
• cd upload
• document scanning
• record retrieval
• document search

Tasks

-Regularly provide back-up support to Office Services such as answering phones, greeting clients and visitors, hospitality set ups, coordinating food and beverage set ups and visitor access for meetings, and general office, conference room, reception area and pantry maintenance -Enter accurate file and document information into a records management database -Create files (Redweld expanding files) for new matters; file documents accordingly -Upload Radiology CDs into network drives for client matters -Maintain efficient organization and arrangement of records and file rooms; include general filing of paper documents -Perform day-to-day scanning of mail/records along with ECFs (Electronic Case Files) into the document management system -Save and profile emails and attached electronic documents pertaining to client matters -Scan, save, and inventory hard copy documents utilizing various equipment (high speed scanner, multi-function device) -Locate, retrieve, and distribute records from offsite storage facility as requested -Process files/boxes for transfer to offsite storage facility -Perform document searches in document management system and hard copy files for case teams upon request

Requirements

• high school
• microsoft office
• netdocuments
• data entry
• attention to detail
• prioritization

What You Bring

-A High School Diploma or equivalent (Associates Degree preferred) -PC proficiency and experience with Microsoft Office Suite (Word, Outlook, Excel) -Are comfortable working in the office every day -Strong workload prioritization, multi-tasking, and organization skills -Enjoy working with diverse personalities within various levels of the firm -Excellent verbal and written communication skills; Ability to effectively and efficiently respond to timely requests and concerns in a professional manner -Experience with NetDocuments or other document/records management software (preferred) -Exhibit conscientiousness, dedication, self-discipline, and a sense of responsibility -Demonstrate consistent logic, rationality, and objectivity in decision making -1+ years of experience working in a file or records clerk/coordinator capacity OR 2+ years of experience in a professional office environment working in data entry or detail-oriented position -Exceptional attention to detail and work product accuracy

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About Harris Beach Murtha

-Specializes in providing services to both private and public sector clients, with a diverse range of industries served. -Offers expertise in corporate law, real estate, environmental matters, and public infrastructure. -Known for managing large-scale commercial and government projects, especially in energy and utilities. -Distinct for its ability to handle complex regulatory issues and navigate government policy challenges. -The firm has expanded through strategic mergers, strengthening its position across several U.S. regions.

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