Dispatch Assistant

Overview

Manages dispatches, paperwork, payroll and employee data for field operations.

Key Responsibilities

• document scanning
• invoice management
• excel tracking
• dispatch updates
• po management
• field communication

Tasks

-Scanning and filing documents. -Maintains all invoices for AP closeout every 8th of the month. -Populate CP vendors checklist with trucking orders for PLA/CP jobs (On Excel). -Update daily dispatch-related employee and job files. -Organize and disperse weekly paychecks to field employees. -Update PO book for validation of follow through on PO’s -Responsible for sending field employee dispatches electronically -Responsible for entering time off requests into the database, & calendars -Updates all POs based on tags. -Communicate with superintendents, foremen, and field employees as needed.

Requirements

• microsoft office
• construction software
• high school
• bilingual
• 1-2 years
• 811

What You Bring

-Be self-motivated, confident, energetic, and creative -Ability to effectively multi-task under solid pressure and meet deadlines in a fast-paced environment -Excellent customer service -Experience with 811 (call-before-you-dig) a plus. -Ability to work overtime on an as needed basis. -Excellent organizational skills, accuracy and attention to detail -1-2 years of work experience, preferably in the construction industry -A high school diploma or equivalent -Bi-lingual in the Spanish and English language required. -Computer proficiency with Microsoft Office (Word, Excel, Outlook) and other construction related software skills required -Ability to successfully input missing hours for employees.

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About Joseph J. Albanese

-Across three generations, it grew from pouring driveways to handling multimillion‑dollar grading, paving, and concrete projects. -Now led by Phillip Albanese, it blends traditional craftsmanship with modern tech to efficiently deliver complex work. -Typical projects include site concrete, structural pours, curb & gutter, asphalt demolition, mass excavation, shotcrete, and rebar. -Its work spans large commercial developments, infrastructure grading, municipal flatwork, and concrete pumping.

Sector Specialisms