Temp Administrative Assistant-Human Resources

Overview

Provides admin support for HR hiring, onboarding, records, and compliance tasks.

Key Responsibilities

• file audits
• hr records
• ukg processing
• i-9 verification
• interview docs
• candidate liaison

Tasks

-Create, send, and file temporary hire letters and progression memos. -Conduct audits of employee files in OnBase to bring records into compliance and improve accessibility. -Provide general office support including scheduling, correspondence, and document preparation. -Assist with department projects such as updating databases, organizing file systems, and streamlining processes. -Assist with pre-employment and onboarding paperwork for regular, temporary, and seasonal employees. -Conduct audits of employee files to ensure accuracy, completeness, and accessibility. -Assist with backlog cleanup: uploading and reviewing pre-COVID I-9 forms, ensuring compliance with federal retention requirements. -Support HR events, programs, and special initiatives as assigned. -Upload and organize interview materials and provide logistical support during candidate interviews. -Maintain and update employee records in HR systems and filing platforms. -Provide administrative assistance with HR paperwork and correspondence. -Process and track employee hiring transactions in HR systems. -Provide general administrative assistance to applicants, interns, and fellowship program participants. -Assist with password resets and basic account issues, routing requests as needed. -Process employee transactions in UKG. -File, scan, and organize HR documents in compliance with record retention requirements. -Support completion of employment eligibility documentation (e.g., I-9 verification). -Review and approve temporary employee terminations. -Serve as candidate liaison during panel interviews and recruitment activities.

Requirements

• high school
• ukg
• sharepoint
• microsoft office
• detail oriented
• communication

What You Bring

-1–2 years of office or customer service experience, preferably in human resources or a related field. -Ability to maintain confidentiality, attention to detail, and accuracy in handling sensitive information. -High school diploma or GED equivalent. -Effective communication skills with ability to interact tactfully and positively with employees and the public. -Ability to use and learn HR systems such as UKG, OnBase, SharePoint, and HireRight. -Knowledge of standard office procedures and software applications (Microsoft Office Suite, Outlook, Excel, Word). -Strong organizational skills and ability to coordinate multiple tasks simultaneously.

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About City Of Ann Arbor

-Nestled in the heart of Michigan, the City of Ann Arbor blends innovation with a commitment to sustainability. -Ann Arbor has evolved into a vibrant hub for technology, culture, and education. -The city is renowned for its exceptional public services, from top-tier transportation infrastructure to advanced water resources management. -Ann Arbor’s urban development projects are focused on creating a balanced and sustainable environment for its residents. -Specialized in government services, utilities, and infrastructure, the city is constantly working to improve the quality of life for its citizens. -Notable for its dynamic transportation systems, Ann Arbor fosters easy access across the city and connects to regional networks. -The city’s focus on sustainable water resources management has made it a model for environmentally responsible urban planning. -Ann Arbor is also home to cutting-edge projects aimed at enhancing energy efficiency and reducing environmental impact.

Sector Specialisms