Legislative Specialist

Overview

Oversee council/committee meeting lifecycle: agenda prep, minutes, procedural advice, eSCRIBE support.

Key Responsibilities

• escribe support
• system maintenance
• user training
• report management
• meeting coordination
• stakeholder communication

Tasks

-Diagnose and resolve technical issues related to eSCRIBE and City websites managed by the Legislative Coordination team. -Provide procedural advice at the public committee meetings in accordance with the Protection of Privacy Act (POPA), Access to Information Act (ATIA), Municipal Government Act (MGA), and the Procedure Bylaw. -Provide expertise for and day to day operations of eSCRIBE. This includes adding and training new users, system maintenance, meeting and attendee maintenance, and creating and managing reports. -Research, advise, and address issues related to report recommendations and procedural questions relating to the lifecycle of a report from creation through to Committee and/or Council meetings as well as follow through actions. -Conduct extensive review and follow through related to each meeting. -Correspond with external partners including the public, community associations, and interest groups on participation in meetings including education on processes and facilitating fair participation. -Prepare and execute an average of 4 to 5 meetings a week and attend and document the proceedings of City Council and its Committees in a public forum. -Correspond with internal partners including Senior Executive Advisors, Councillors' Assistants, and report writers related to topics and materials pertaining to a Council or Committee meetings.

Requirements

• microsoft office
• business diploma
• livelink
• escribe
• communication
• municipal act

What You Bring

-Experience in other levels of government or senior administrative work in large corporations will be considered an asset. -Demonstrated research and organizational skills, attention to detail, the ability to remain calm in stressful, high-pressure public meeting situations, tact and diplomacy, and the ability to effectively manage and prioritize work in a fast-paced environment with constantly changing priorities is required. -Successful applicants must provide proof of qualifications. -Intermediate proficiency with Microsoft Office (Word, Outlook, Excel, SharePoint, Teams) is required. -Knowledge of the Municipal Government Act, Access to Information Act (ATIA), Protection of Privacy Act (POPA), and parliamentary meeting rules is required. -A completed 2 year diploma in Business Administration or in a related field and at least 4 years of senior level administrative experience. -Excellent communication and interpersonal skills with well-developed leadership abilities. -Experience with Livelink and the eSCRIBE application will also be considered assets.

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Benefits

Workstyle: This position may be eligible to work from home for at least part of the time as one of several flexible work options available to City employees. These arrangements depend on the operational requirements of the role, employee suitability, and are subject to change based on operational needs and corporate direction. If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.

About City Of Calgary

-A municipal government role in urban planning, public safety, and economic development. -Commitment to high living standards through public services like transportation and utilities. -Projects including transportation systems, water treatment facilities, and urban development. -High-tech initiatives aimed at enhancing public services and citizen engagement. -Balancing infrastructure growth with environmental sustainability. -A proactive approach to long-term urban planning for a vibrant, future-ready city.

Sector Specialisms