Project Site Administrative Assistant

Overview

Admin support for project sites: docs, communication, scheduling, and stakeholder relations.

Key Responsibilities

• call handling
• travel coordination
• supply ordering
• stakeholder management
• mail support
• document control

Tasks

-Answering telephone calls and taking messages for manager, department, or team members. -Arranging travel, hotel, and car reservations and preparing travel itinerary. -Ordering office supplies for department as requested. -Developing and maintaining customer-focused relationships with all stakeholders. -Supporting mail distribution and courier requests. -Supporting day-to-day operations by performing administrative tasks for manager, department, or team. -Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information. -Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office. -Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable)

Requirements

• ms office
• adobe
• high school
• 1 year
• communication
• stakeholder

What You Bring

-Ability to develop and maintain effective stakeholder relationships. -Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote. -Ability to act with discretion when handling confidential information. -Excellent verbal, written and interpersonal communication skills. -Ability to create, edit, proofread, and format documents/presentations. -Ability to multitask and adapt to change. -High school diploma. -1 year of experience in an administrative role or equivalent technical experience. -Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset. -Ability to effectively handle difficult situations and remain calm under pressure.

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About PCL Construction

-A prominent group of independent construction companies operating across Canada, the United States, the Caribbean, and Australia. -Headquartered in Edmonton, Alberta, and operates as a 100% employee-owned company, fostering a collaborative and innovative work environment. -Renowned for a comprehensive range of services, including general contracting, construction management, and design-build services. -Serves various sectors such as civil infrastructure, heavy industrial, and buildings markets, handling projects of all scales and complexities. -Skilled in managing projects related to transportation, water infrastructure, institutional, educational, residential, commercial, mining, oil and gas, renewable energy, and sports facilities. -At the forefront of leveraging advanced digital construction technologies and sustainable practices to deliver innovative solutions that exceed client expectations.

Sector Specialisms