Executive Assistant

Overview

Provides high-level admin support to CEO and exec team, handling calendar, travel, communications.

Key Responsibilities

• presentations
• travel arrangements
• calendar management
• report preparation
• contact management
• confidentiality

Tasks

-Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with -Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization. -Assist in preparing and managing presentations and decks. -Manage the Executive's contacts -Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. -Complete adhoc projects as assigned – such as personal events and/or family needs. -Arrange travel and accommodations for executives. Prepare expense reports. -Use discretion, confidentiality, and good judgment to handle C-Level matters. -Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries. -Represent the company and the Executive in a positive light through great follow-through skills and sound judgment. -Organize complex calendars and schedules; resolving any scheduling issues -Sustain a daily calendar of meetings and events. -Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. -Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. -Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

Requirements

• ms office
• bachelor's
• 5+ years
• executive assistant
• communication
• team player

What You Bring

The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. -Excellent communicator - able to interact with people of all levels in a confident, professional manner. -Ability to communicate effectively and professionally. -5+ years of related experience required in working in an executive assistant role supporting C-Level executives. -Demonstrate ability and temperament to work with sensitive information. -Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) -Ability to function well in a high-paced environment; performs additional duties as assigned by executives. -Bachelor's degree required -Team player - have team-oriented experience and approach. -Excellent communication and time management skills; proven ability to meet deadlines. -Be responsive to emails/texts/phone calls, with contact outside normal business hours -Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed. -Ability to think outside of the box with a sense of urgency.

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Benefits

-Flexible hours as dictated by the needs of business for projects and meetings.

About Alphax Re Capital

-Leveraging its vertically integrated model, the company seamlessly blends fund management, construction, design, financing, and rental operations. -Specializes in build‑to‑sell and build‑to‑rent residential projects, including commercial developments and debt‑fund lending. -Has launched venture and debt funds, and backs prop‑tech and sustainable construction startups, adding an innovation edge. -Female leadership team combines academic rigor and entrepreneurial grit to unlock hidden value in real assets.

Sector Specialisms