Proposal Administrator

Overview

Manage proposal lifecycle and business development support for Central Canada region

Key Responsibilities

• proposal management
• crm management
• slide decks
• brand compliance
• business development
• marketing coordination

Tasks

-Coordinate and Support PR initiatives with the Communications team -Manage, develop and coordinate proposals from long lead to RFP; analyze requirements, set-up kick-off meetings with Sector/Practice Leaders, coordinate all proposal sections, written and graphic; review content; handle production, and delivery (as needed) -Maintain and enter data in EXP’s CRM database -Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials -Collaborate with regional marketing teams to obtain/exchange information -Build and develop presentation slide decks and relevant business development materials -Work directly with Central Canada Administrative Proposal Team, supporting various business lines of the region -Facilitate and drive internal business development initiatives (CAM program) -Edit and format letter proposals, traditional proposals, SOQs and technical submissions -Brand ambassador of EXP - ensuring compliance with brand guidelines and design consistency -Establish and maintain positive relationships with internal teams at all levels -Review proposal requests and coordinate with discipline managers -Responsible for proposal life cycle, from proposal request review (RFI/RFQ/RFP) to final submission

Requirements

• deltek vantagepoint
• ms office
• 1-4 yrs
• detail-oriented
• time management
• teamwork

What You Bring

-Strong attention to detail -Experience with CRM software, especially Deltek Vantagepoint is an asset -Excellent time management and organizational skills -Excellent interpersonal, verbal and written communication skills -Ability to multitask and work within tight deadlines -Excellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook, Microsoft Project, and SharePoint) -Strong command of the English language, used in writing/editing/proofreading -1-4 years of administrative experience, ideally in the Engineering Consulting industry -Thrives in working in a team environment in collaboration to achieve regional goals

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Benefits

-Flexibility to work overtime

About EXP

-Offers a broad spectrum of services including building science, structural engineering, lighting design, and project management, serving diverse sectors such as civil, healthcare, commercial, retail, and energy. -Services include consultancy, engineering, project management, and architectural design. The company’s expertise spans several sectors, including transportation, buildings, industrial, energy, and water management. -Their mission is to provide exceptional construction services through the integration of advanced technologies, sustainable practices, and a highly skilled workforce, ensuring client satisfaction and long-term success. -Their sectors include Civic + Cultural, Commercial + Mix-use, Education, Energy, Healthcare, Hospitality, Industrial, Government, Solid Waste, Mission Critical, Science and Technology.

Sector Specialisms