Proposal Specialist

Overview

Develop and manage proposal packages and related documents for bids.

Key Responsibilities

• file structures
• bid preparation
• document management
• presentation design
• data compilation
• marketing coordination

Tasks

-Establishes and maintains file structures for project specific Request for Qualification (RFQ) and Bid Proposals. -Manages bid proposal preparation including, but not limited to, scope, resumes, project lists, organization charts, and any collateral/support documentation. Assists with developing deliverable list, timeline for document preparation, submission requirements and responsibilities and final package submission. -Partners with Marketing to develop and implement tools and procedures to ensure future project documentation is published and maintained according to Southland standards. -Manages client generated RFQ and documents, Southland developed response, and final submission documentation within file structure. -Partners with internal clients and team members to develop Power Point presentation design and content. -Develops prequalification and bid proposal package preparation and submissions as requested. -Compiles and coordinates with Marketing team to maintain project data to be used for press releases, project profiles, and case studies for print and website use. Coordinates media opportunities and trade show scheduling with Marketing.

Requirements

• adobe suite
• unanet
• asana
• ms office
• project management
• customer service

What You Bring

-Strong customer service skills. -Adobe Creative Suite experience strongly preferred -Strong verbal and written communication skills. -Unanet or Asana experience a plus -Strong research and analytical skills. -Competent in Adobe Creative Suite. -Strong multi-tasking and prioritization skills. -Good project management skills with ability to meet assigned deadlines. -Ability to write, edit and proofread content. -Competent in MS Office, MS Visio; -Minimum 2 years' experience in writing, editing and researching to prepare, print and submit online technical documentation, including preparation of proposals -Experience in Service or Construction industry preferred -Project management experience preferred

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Benefits

-Paid holidays, vacation, and personal time -Training/professional development opportunities and company-paid memberships for professional associations and licenses -401(k) plan with 50% company match (no cap) and immediate 100% vesting -Pre-tax flexible spending plans (health and dependent care) -Annual bonus program based upon performance, achievement, and company profitability -Medical, dental, and vision insurance (100% paid for employee) -Wellness benefits -Disability income protection insurance -Paid parental leave -Term life, AD&D insurance, and voluntary life insurance

About Southland Industries

-Delivers engineering, construction, service, and energy solutions across complex building lifecycles. -Works on high‑profile projects—from airports and sports arenas to hospitals and advanced technology facilities. -Known for tackling intricate MEP challenges with prefabrication, modular systems, and cutting‑edge controls. -Typical projects include airport baggage systems, elite sports venues, healthcare campuses, and biotech labs. -Stands out for its seamless ‘one‑company’ national model that leverages cross‑country expertise. -Combines bold problem‑solving and craftsmanship to create future‑ready, efficient built environments.

Sector Specialisms

Security Clearance

-employment offers contingent on successful drug tests, background checks, and professional reference checks.