Office Coordinator

Overview

Office coordinator handling admin tasks, supplies, travel, and support duties

Key Responsibilities

• shipping management
• postage meter
• inventory control
• invoice review
• mail handling
• travel arrangements

Tasks

-Manage all overnight shipping, including receiving, tracking, and supplies. -Maintain the postage meter, order supplies, and add postage as needed. -Coordinate and order company attire, such as logo shirts and hats. -Review and break down invoices for office supplies and stationery. -Coordinate janitorial and maintenance needs, including plumbing, cleaning, and office plants. -Additional responsibilities as assigned, such as providing support for dispatch operations or assisting with accounting clerical tasks. -Manage the training room and order food for meetings. -Order and maintain inventory of all office supplies, stationary, business cards, letterhead, and forms. -Manage receipts related to P Card expenses and processing. -Answer incoming phone calls and greet visitors, directing them to their appropriate destination. -Arrange courier services and coordinate all blueprints pick-up and deliveries. -Receive and distribute incoming mail and prepare outgoing mail, including certified mail and envelopes. -Manage the main fax machine and distribute all faxes. -Arrange travel accommodations, including airfare, hotel reservations, purchase orders, and per diem. -Maintain phone and cellular phone lists for the company.

Requirements

• microsoft office
• associate degree
• data entry
• 3+ years
• customer service
• communication

What You Bring

-Professional demeanor and presentation required. -3+ years of office or administrative experience. -Basic computer and data entry skills. -Experience with Microsoft Office preferred. -Ability to effectively prioritize tasks -Associates Degree preferred or equivalent experience. -Strong written and communication skills. -Excellent customer service and interpersonal skills. -Ability to handle confidential information with discretion and dependability.

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About Emcor Group, Inc.

-Delivers electrical, mechanical, and energy solutions across various sectors. -Operates across diverse industries including healthcare, education, transportation, and energy. -Known for managing complex projects and consistently innovating. -Focuses on safety and quality to ensure optimal performance and reliability. -Known for projects such as energy-efficient building systems and cutting-edge transportation solutions. -Maintains presence in both private and public sectors, trusted for high-profile ventures.

Sector Specialisms