Billing Specialist

Overview

Prepare client invoices, track payments, and assist with project billing and collections.

Key Responsibilities

• invoice issuing
• payment reminders
• client inquiries
• billing review
• collection reporting
• account reconciliation

Tasks

-Answering questions and handling inquiries from clients regarding invoices -Reviewing proposals/contracts in order to calculate billings correctly -Reviewing account balances to discover outstanding debts or other inconsistencies -Researching any unbilled issues for review with manager -Reporting on collection activity to upper management -Issuing invoices to clients through various channels (mail, e-mail etc.) -Sending reminders for payments and contacting clients when assigned -Maintaining billing folders for assigned projects with all the appropriate documents including proposals, expenses, third party consultant invoices, and monthly client invoices -Issuing client account statements monthly -Reviewing project costs to ensure accuracy of client invoices -Updating accounting records with new payments, balances, client information -Contacting clients regarding initial invoices, past due payments

Requirements

• a/e consulting
• excel
• word
• deltek
• math
• communication

What You Bring

-Previous experience at an A/E Consulting firm is preferred -Strong computer skills, proficiency with Excel and Word. Experience using Deltek is a plus -Excellent math ability -Excellent communication skills -Experience with hourly and lump sum billing -Industry experience preferred -Detail oriented and highly motivated, self-starter -Strong organizational skills -Ability to work well with others, meet deadlines and respond to changes in priorities

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About Socotec

-SOCOTEC is a global leader in testing, inspection, and certification (TIC) services, founded in 1953 and headquartered in France. -The company specializes in ensuring the integrity of assets and safety of people across various industries, with a strong focus on construction and infrastructure sectors. -SOCOTEC operates in 27 countries across five continents, serving over 250,000 clients worldwide. -The group reached €1 billion in revenue in 2021, doubling its size in five years, with 50% of turnover coming from international operations. -SOCOTEC's services include technical verification, geotechnical engineering, environmental safety, and training programs throughout the project lifecycle. -The company has completed numerous acquisitions to expand its global footprint, including recent strategic purchases in the UK and US markets. -SOCOTEC aims to achieve a turnover of €2.4 billion by 2028, with 60% expected to come from international activities. -The company provides specialized services such as LEED certification consulting, sustainable project certifications, and interior wellness planning. -SOCOTEC has worked on high-profile projects like The Discovery Channel Headquarters in New York (WELL Platinum certified) and 1 Vanderbilt Office Tower (WELL Core Platinum certified). -The group's expertise extends to emerging areas such as renewable and decarbonized energies, reflecting its adaptation to evolving industry needs.

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