Administrative Coordinator

Overview

Provide admin support to utility & industrial teams, handling communications, scheduling, and office operations.

Key Responsibilities

• front desk
• document management
• report preparation
• service coordination
• team communication
• calendar management

Tasks

-Support front desk operations: greet visitors, manage calls, prepare mail, and maintain a welcoming office environment. -Participate in a wellness program promoting balanced lifestyles -Facilitate communication between technical teams, clients, and internal departments. -Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace -Manage calendars, coordinate meetings, and assist with project logistics. -Prepare reports, update project records, and support data accuracy across systems. -Occasionally drive to off-site locations for pickups, deliveries, or client-related errands. -Providing administrative support to our Utility & Industrial service teams, including scheduling, documentation, and communication. -Assist with Utility & Industrial services coordination, ensuring timely execution of tasks and deliverables. -Serve as the central point of contact for administrative support across multiple service teams.

Requirements

• admin experience
• associate degree
• problem solving
• microsoft office
• google workspace
• sharepoint

What You Bring

-3+ years of experience in an administrative or office coordination role. -Associate degree in business or related field preferred. -Physical requirements include the ability to lift and transport up to 30 pounds. -Problem-solving skills and a proactive approach to challenges. -Strong attention to detail and ability to manage multiple priorities. -Exceptional communication skills and a customer-focused mindset. -Ability to build trusted relationships across teams and with clients. -Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms).

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Benefits

-Receive an excellent 401(k) match -Have the possibility for flexible work arrangements -Benefit from a bonus system that rewards performance

About Olsson

-Begun with humble roots laying out rural cemetery plats in Lincoln, Nebraska. -Known for engineering and design expertise, tackling major initiatives like the Grandscape mixed-use development and Gateway Arch National Park renovation. -Projects span sectors from water/wastewater and transportation to land development, environmental, geotechnical, and MEP consulting. -Notable for targeted growth through acquisitions, including regional firms in Arkansas and expanding into Louisiana markets. -Headquartered in Lincoln with 30+ offices nationwide, sustaining infrastructure and environmental solutions delivery.

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