Facilities Administrator

Overview

Admin and operational support for facilities, coordinating maintenance and compliance.

Key Responsibilities

• database management
• sla monitoring
• maintenance scheduling
• compliance docs
• lifecycle tracking
• reporting

Tasks

-Maintain and update facilities management Databases & Trackers. -Raising of finance orders in line with Bellrock process. -Prepare reports, budgets, and analysis as requested by the Facilities Manager. -Take part in audits where required and log outcomes. -Order office supplies, monitor stock levels and restock when requested. -Participate in business continuity and emergency preparedness planning and implementation. -Monitor service level agreements (SLAs) and performance of outsourced providers and contractors. -Act as the first point of contact for internal facilities-related requests, inquiries, and issues. -Manage process of repair of Pagers & Alarms -Assist with Life Cycle tracker in line with Bellrock process. -Ensure all statutory compliance documentation (e.g., fire safety, HVAC, water testing) is current and properly filed to company standards. -Coordinate and schedule routine and reactive maintenance tasks with internal teams and external contractors. -Raise Life Cycle requests in line with Bellrock process. -Support with health and safety compliance, including maintaining risk assessments, incident reports, and training records. -Maintain team calendar for both sites, scheduling of contractors, ensuring site reception teams are informed of the contractors attending.

Requirements

• microsoft office
• degree
• 2+ years
• communication
• organization
• teamwork

What You Bring

-Proficient in Microsoft Office Suite systems. -Excellent communication and interpersonal skills. -Ability to think creatively, positively and present ideas clearly and persuasively. -Ability to prioritize tasks and work under pressure -High school diploma or equivalent; associate or bachelor’s degree in business administration, facilities management, or a related field preferred. -Strong organizational skills and attention to detail. -Highly developed interpersonal and communication skills. -2+ years in an administrative or facilities support role. -Ability to work on own initiative and as part of a team. -Ability to work constructively with a wide range of professional staff at all levels.

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Benefits

-Goods receive POs in line with Bellrock process.

About Bellrock Group

-The company has built a strong reputation in the property and facilities management industry, offering comprehensive services that meet the needs of a wide range of sectors. -With decades of experience, the company delivers cutting-edge solutions for the management of buildings, facilities, and infrastructure, ensuring operational efficiency for clients. -The company works with diverse clients, including those in retail, healthcare, education, and commercial sectors, providing tailored facilities management and maintenance services. -The company's portfolio spans both large-scale and smaller projects, with an emphasis on sustainable practices and innovative technology that enhance building operations. -Notable projects include the management of high-profile commercial spaces, multi-location retail properties, and critical healthcare facilities, ensuring smooth daily operations and safety. -The company has expanded its reach by leveraging technology, integrating advanced systems to streamline workflows, improve client satisfaction, and optimize cost management. -The company maintains a forward-thinking approach, continuously evolving to meet the needs of a rapidly changing market, and positioning itself as a leader in the sector.

Sector Specialisms