Administrative Assistant

Overview

Provide admin support to market leader and team: scheduling, travel, expenses, office ops.

Key Responsibilities

• billing
• work orders
• peoplesoft
• expense tracking
• travel coordination
• office management

Tasks

-Assist Property Management, including but not limited to, quarterly billing, A/R follow-up & collections and direct communication -Assist marketing with planning and managing broker events. -Greet customers and visitors to the office and announce their presence to the appropriate person or department. -Schedule all office and building management requests and work orders. -Organize office lunches/holiday parties and other office events. -Answer and direct all incoming calls in a courteous manner, providing caller with general information, transcribing messages and when necessary, directing callers to appropriate staff or voicemail. -Assist Property Management, including but not limited to work order entry, service contract execution, and special projects -Manage/track office expenses against budget throughout the year. -Manage internal and external communications. -Assist Property Management, Development & Marketing Departments as needed. -Coordinate travel arrangements. -Serve as office manager with responsibilities that include but not limited to – coordinating/ordering kitchen/office supplies, coordinating office coverage, arranging IT support for office equipment, coordinating repairs in partnership with property managers. -Code and process invoices in PeopleSoft Financials database in a timely manner. -Manage and reconcile expense reports. -Schedule and organize meetings, conference calls and appointments for assigned staff. Prepare and collect items in relation to meetings/presentations and events, including but not limited to, documents/materials, meal orders, and attendance confirmations/questions/issues.

Requirements

• ms office
• salesforce
• high school
• 5+ years
• communication
• real estate

What You Bring

-Excellent communication skills, both written and verbal. -Experience in Commercial Real Estate. -Proficient in current systems - MS Office Suite, accounting/travel software, and Salesforce. -Be willing to take on new projects as requested. -Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues. -High school diploma or general education degree (GED); and related experience and/or training. -Excellent multi-tasking skills with the ability to meet tight deadlines. -Administrative Assistant with 5+ years of relevant experience. -Detail-oriented with strong planning, organizational and time-management skills. -Ability to work well under pressure; can easily adapt to change.

People Also Searched For

About Prologis

-Provides prime distribution centers and warehouses for industries like retail, e-commerce, automotive, and technology. -Focuses on designing and managing large-scale logistics facilities that support global supply chains. -Leverages innovative technologies to optimize warehouse operations and drive efficiency for tenants. -Expands its footprint through strategic acquisitions in key logistics hubs worldwide. -Develops sustainable and adaptable logistics environments for future growth. -Known for quickly adapting to changing market demands, ensuring resilience in operations.

Sector Specialisms

Security Clearance

-all job offers are contingent upon successful completion of background verification.