Event Assistant

Overview

Assist with planning, logistics, and delivery of in-person, online, and hybrid events.

Key Responsibilities

• webinar support
• tech support
• vendor coordination
• platform updates
• onsite setup
• event reporting

Tasks

About the Role: We are looking for a highly proactive, organised, and detail-oriented Events Assistant to ensure the seamless delivery of our year-round in-person, online, and hybrid events programme. You will support the Events Manager in coordinating and hosting a wide range of events, including large-scale networking sessions, webinars, corporate conferences, and trade show events. This position offers practical exposure to the full event lifecycle. You will assist with tasks such as planning, logistics, and on-site coordination, working closely with the Events Manager, suppliers, and attendees. It’s an excellent opportunity for someone passionate about building a career in events and gaining practical, hands-on experience. -Assist with post-event evaluation by preparing comprehensive reports and collecting feedback. -Act as an additional point of contact for attendees, exhibitors, and sponsors for all types of events - responding promptly to enquiries and ensuring excellent customer service throughout the event process. -Coordinate with internal and external webinar presenters to ensure smooth delivery of webinars. -Assist the Events Manager with hosting webinar events and deliver technical support to ensure seamless execution. Responsibilities include moderating the chat, overseeing Q&A postings, and monitoring speakers' technical requirements. -Provide support in key tasks, such as updating project boards and responding to inbound requests. -Support with the coordination with external vendors, including venues, AV and tech specialists, couriers, and printers. -Update event applications and platforms with accurate and timely information. -Support in-person event delivery, including onsite set-up, support regarding the event mobile app, attendee and seminar check-in, and exhibitor assistance. -Support the wider marketing team in promoting in-person and online events through email campaigns, website content, social media outreach, and the creation of digital and physical assets.

Requirements

• office 365
• communication
• adaptability
• detail-oriented
• organisational
• teamwork

What You Bring

-Confident communicator with good interpersonal skills, both written and verbal. -Basic office skills, including Office 365 applications (Teams, Outlook, PowerPoint, and Word). -Quick to learn and adapt to new systems, processes, and event technology. -Proactive with particular attention to detail. -Strong organisational skills and the ability to manage multiple tasks and deadlines in a fast-paced environment. -Travel to event venues and be available to work occasional weekday evenings or early mornings as needed. -Whilst event experience is preferable, we welcome candidates with transferable skills and a genuine interest in developing a career in events. -A flexible “can-do” attitude, with the ability to work independently as well as part of a team.

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Benefits

Salary offered: £26,000 -Specsavers eye care voucher -1 paid and 1 unpaid volunteering day -Life Assurance x 3 -24/7 and 365 Days Employee Assistance Programme -Ongoing continual professional development (CPD) -Holiday purchase Scheme up to 5 days -Free Tea, Coffee and fruit every week – Basingstoke office -25 days holiday plus 8 Bank Holidays -Team and company offsite events -Wellness fund or Private Medical Insurance (dependent upon role)

About Once For All

-Born from a merger of specialist UK and French compliance firms, Once For All unified under a single platform headquartered in Paris. -Backed by private equity firms GTCR and previously Warburg Pincus, the company has grown through strategic acquisitions. -It delivers a SaaS network matching contractors with vetted suppliers, leveraging AI to streamline tendering, compliance and ESG risk. -Typical projects involve large main contractors in Europe needing pre-qualified subcontractors for construction, facilities or utilities work. -Its platform supports complex workflows — from health & safety checks to legal document validation — across multiple national schemes. -Once For All stands out for managing one of the largest proprietary ESG and compliance datasets in the built environment. -Its reach spans the UK, France, Belgium, Germany and Italy, with pan-European capabilities in energy, building and property sectors. -A standout fact: it powers specialist schemes like Constructionline, Actradis, BidWork and RISQS under one umbrella.

Sector Specialisms