Assistant Project Manager

Description

• Assist with the creation of a project punch list.
• In the absence of a Project Administrator, assist the Project Manager in the preparation and submission of monthly Pay Applications to Owners and Subcontractor Requests for Payment. Inform the Project Manager if there are delays or issues to be addressed.
• Create and distribute meeting minutes in ProCore.
• Attend meetings as required.
• Assist with management of the budget, schedule, plans and specifications for assigned project(s) by use of ProCore.
• Assist the Project Manager with managing Potential Change Orders (PCO), Change Order Requests (COR), Change Orders (PCCO), Contingency Change Authorizations (CCA), Allowance Change Authorization (ACA), Direct Material Purchases (DPO), bonds, submittals, RFI’s, and warranties as required.
• Monitor and maintain project safety and quality standards.
• Assist in the creation of the project schedule including changes/updates as directed by the Project Manager.
• Perform estimating functions during the preconstruction and constrution process as directed by the Project Manager.
• Create, disburse and track Notices to Comply, Safety Notices, Field Work Directives and Events which may affect the project cost, scope, schedule and safety record.
• Follow all company procedures in reference to project plan, job setup, maintenance, and closeout.
• Closeout the project financially and update accounting balance cost reports within 30 days of final inspection.
• Assist the Project Manager with negotiating changes in the contract documents.
• Maintain client communications and satisfaction by strict adherence to Hedrick Brothers core values.
• Cost code invoices and submit as per the procedures of the Accounting department.
• Complete project closeout for the Owner within 30 days of substantial completion.
• In the absence of a Project Administrator, assist the Project Manager in writing, distributing and tracking contracts and purchase orders. Verify insurance coverage licenses with Accounting and input information in ProCore as necessary.
• Assist the Project Manager in processing and tracking RFIs. Input information as received in ProCore and distribute answers to appropriate parties.

Requirements

• Ability to sit with back at a 90-degree angle for up to 8 hours per day.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Ability to occasionally lift files, open filing cabinets and bend; or stand on a stool as necessary.
• Minimum of 3 years’ relevant experience required.
• Reliable transportation and a valid, Florida Driver License required
• Bachelor’s degree preferred.
• Ability to regularly lift, push, pull or carry up to 15 pounds.
• Ability to comprehend and review submittals and shop drawings.
• Full dexterity of wrists and fingers required with repetitive motions.
• 5+ years of related experience preferred.
• OSHA10 certification required.
• Ability to look at a computer for up to 8 hours per day.
• Read, understand and follow owner contracts.
• OSHA30 certification preferred.
• First Aid and CPR certification preferred.
• Ability to occasionally lift, push, pull or carry up to 50 pounds.
• Ability to understand and communicate effectively in English, both orally and in written form.
• Ability to navigate a construction site including uneven walkways, crawl spaces, etc.
• Ability to stand up right for up to 4 hours at a time.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance