Operational Support Officer

Overview

Admin support for Asphalt & Products, handling finance, data entry, and office tasks.

Key Responsibilities

• accounts payable
• job costing
• erp input
• billing
• purchase orders
• data integrity

Tasks

-Process transactions correctly, manage accounts payable, and ensure job costing data is entered and maintained accurately. -Support office operations, coordinate meetings, manage travel and accommodation, cover reception and oversee staff onboarding/offboarding. -Ensure timely and accurate billing, cost allocation, purchase orders, and supplier/subcontractor payments. -Deliver data integrity, support financial performance reviews, and meet month-end deadlines. -Accurately input financial and operational data into the ERP system, including invoicing, procurement, inventory, and month-end activities.

Requirements

• organisational skills
• teamwork
• admin experience
• office 365
• self‑motivated
• data accuracy

What You Bring

-Strong organisational skills with the ability to coordinate multiple tasks and manage competing deadlines. -Ability to work independently and as part of a team, building strong relationships at all levels. -A minimum of 3 years' experience in an administration role. -Proficient in core administrative competencies including spreadsheeting and document writing/formatting (intermediate use of Microsoft Office 365 applications). -Self-motivated, proactive and committed to continuous learning and development. -High level of accuracy in data entry and document preparation. Thoroughness in completing tasks and following up as required.

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Benefits

-Access to Perks@Downer, which offers discounts and savings on various products, including retail items, travel deals and entertainment options. -Enjoy career development opportunities, including leadership programs like Thrive and Own Career.

About Downer

-specializes in delivering integrated services across multiple sectors, including infrastructure, energy, and utilities. -supports both private and public sectors with a diverse portfolio spanning construction, maintenance, and operations. -undertakes large-scale projects such as road construction, rail, energy, and water infrastructure. -has an expansive footprint in Australia and New Zealand, deeply involved in supporting national and regional development. -notable projects include urban transport systems, renewable energy installations, and vital utilities services. -has a strong focus on innovation, utilizing the latest technology to deliver efficient and sustainable solutions.

Sector Specialisms