Office Manager

Overview

Manage office operations, vendor relations, events, and administrative support.

Key Responsibilities

• data entry
• vendor management
• report preparation
• event planning
• credit application
• office supplies

Tasks

-Assist with AP/AR coding and entry and enter data into business systems such as Vista. -Coordinate and assist with planning off-site events, such as leadership meetings, business development, operations and marketing meetings. -Screen incoming calls and correspondence and respond independently when possible. Deliver mail and clear voicemail daily. -Manage the credit application process to ensure timely and accurate set-up of new vendor accounts. -Establish and maintain day-to-day office functions including managing vendors for office purchases, shipping, maintenance calls and stocking deliveries -Perform additional assignments per supervisor's direction. -Assist with preparing reports, presentation materials and routine correspondence with exceptional attention to detail, accuracy and confidentiality. -Compose and prepare confidential correspondence, reports, and other complex documents (using Microsoft Office Suite applications). -Retrieve and distribute mail. -Contribute to the planning and rollout of distribution plans that bring our Craft Recognition Program to life. -Ensure that office supplies are ordered and available as needed. -Support the planning and execution of signature company events—such as our annual meeting, company picnic, and holiday gathering—that bring our team together and strengthen culture. -Engage in sensitive and confidential matters while protecting the security of the information. -Prepare documents and copying for estimating and operations support. -Answer incoming calls and greet visitors. -Manage all office kitchen supplies and upkeep.

Requirements

• microsoft office
• administrative experience
• problem solving
• communication
• confidentiality
• manual dexterity

What You Bring

-Must be able to remain in a stationary position 50% or more of the time. -Substantial movements (motions) of the wrists, hands, and/or fingers. -Microsoft Office experience including Word, Excel, PowerPoint, and Outlook required. -Exerting up to 40 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. -Ability to maintain strict confidentiality. -5+ years of administrative experience -Demonstrate decision-making, problem solving and analytical skills with particular attention given to detail and accuracy. -Demonstrate a cooperative attitude and effective interpersonal and communication skills with clients, coworkers, and vendors. -Ability to exercise independent judgment and employ reasoning skills. -Ability to communicate information and ideas so others will understand. -Ability to operate standard office equipment and keyboards. -This work environment may involve minimal exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises.

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About S&B Usa Construction & Fay

-Fused global construction know-how with local expertise. -Pioneered a full-stack delivery model from financing to long-term asset management. -Specializes in complex P3 and design-build projects, often self-performing critical scopes like foundations and bridge work. -Typically delivers high precision engineering with strong community impact and long-term lifecycle involvement. -Unique combination of local self-performance capabilities with global finance and asset management expertise.

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