Administration Assistant

Overview

Administrative support for engineering teams and office operations

Key Responsibilities

• document control
• database maintenance
• report formatting
• meeting coordination
• travel booking
• onboarding support

Tasks

-General admin tasks: photocopying, scanning, printing, binding -Formatting documents and correspondence -Supporting project document control (Northern offices) -Assisting with onboarding new starters -Supporting overflow work from Group Coordinators (e.g., formatting reports, updating organograms) -Monitoring shared inboxes and responding to urgent requests -Organising meetings, taking minutes, and managing logistics -Booking travel and accommodation, including visa and passport support -Maintaining databases and distribution lists

Requirements

• microsoft office
• administrative
• quality systems
• proactive
• detail‑oriented
• communication

What You Bring

-Experienced in administrative procedures and quality systems. -Proactive, organised, and detail-oriented. -Friendly and approachable, with strong communication skills. -Adaptable and eager to learn. -Comfortable working with people at all levels. -Skilled in Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint). -Previous experience within a similar role.

People Also Searched For

Benefits

-Generous company pension scheme. -3pm finish on the last Friday of the month. -Enhanced parenthood leave policies. -A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you. -Hybrid working arrangements. -A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities. A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring. -Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements. -Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts. -Attractive salary and benefits package including, private medical insurance, life assurance and income protection. -Entitlement to two memberships to professional bodies or subscriptions

About Buro Happold

- excels in providing creative and sustainable solutions for complex projects. - serves a diverse range of sectors. - projects include large-scale infrastructure, high-end residential, and innovative commercial buildings. - recognized for its expertise in structural, mechanical, and electrical engineering. - portfolio includes iconic projects such as the Sydney Opera House renewal and London's Crossrail. - innovative, sustainable design is central to the company’s approach, incorporating cutting-edge technologies. - delivers solutions that enhance the built environment.

Sector Specialisms