Paralegal & Contracts Administration Assistant

Overview

Assist legal and contracts team with construction contract admin, liens, litigation support

Key Responsibilities

• litigation support
• lien tracking
• legal research
• database management
• ai contracts
• box management

Tasks

This role will involve working with the AI-enhanced Contract Lifecycle Management platform (IntelAgree) to streamline workflows; assist with litigation support, subpoena document production, and tracking liens. A motivated individual with an aptitude for technology and legal contract administration will excel in this role. -Litigation Support: Assist with litigation documentation, including reviewing and preparing responses to third party subpoenas and discovery requests. -Tracking Liens: Review, research, and respond to lien claims against project sites or real estate by subcontractors and suppliers; data entry of liens/releases to Lien database and status updates. -Research: Use Westlaw or similar platforms for research and perform special research projects as assigned. -Database Management: Maintain and update legal databases with current information on the status of pending matters, including the preparation of litigation status reports. -General Legal Assistance: Support the General Counsel and Senior Paralegal with litigation matters and document management. -Document Preparation: Draft cover letters, status reports, and internal and external emails related to subpoenas, and discovery requests. -Collaboration & Workflow: Partner with internal departments to adapt to workflows and enhance processes with AI tools as assigned. -Contract Administration: Assist with AI contract software for the preparation of construction contract terms and conditions summaries; and provide related support to the AI Software IntelAgree platform for contract management. -Box Folder Management: Organize and manage Box folders to ensure easy access to legal documentation and File sharing protocol.

Requirements

• excel
• paralegal cert
• bachelor's
• aia forms
• construction
• team player

What You Bring

We are a leading construction company, looking for a Paralegal - Contract Administration Assistant to support our legal and contracts team. Experience with real estate construction prime contracts, subcontracts, AIA Forms, purchase orders, lien waivers and releases and related legal and corporate commercial tasks. The ideal candidate is a team player with a strong work ethic, problem-solving skills, and the ability to work in a fast-paced and dynamic workplace. Professional aptitude and ability to assist with all matters related to construction contract administration. -Strong technology skills and familiarity with basic software programs (Microsoft, Excel, Adobe Pro, etc.). -Paralegal Certification (preferred). -Administrative experience required. -Tech-savvy: Eager to learn new platforms like IntelAgree and other AI-powered tools. -Motivated, hardworking, team player willing to learn new software and technology administration skills. -Bachelor’s Degree is required. -Understanding of construction, material supplier subcontracts, AIA form contracts, and purchase orders. -1-2 years paralegal experience preferably in construction or contract-related fields

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Benefits

-2024 Best Places to Work – Crain's Chicago Business, St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. -Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! -Discretionary Annual Bonus: Subject to company and individual performance. -The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. It is not typical for an individual to be hired at or near the top of the range for the role and compensation decisions are dependent on the facts and circumstances of each case. The Clayco Nationwide salary range for this position is approximately $65,000 - $85,000 +/- annually (not adjusted for location).

About Clayco

-Founded in 1984 by Bob Clark in St. Louis, the company grew rapidly with integrated design‑build services. -Moved headquarters to Chicago in 2013, expanding reach across North America. -Launched Clayco Compute in 2025, focusing on mission‑critical data center construction with 57 active projects. -Specializes in Commercial, Industrial, Institutional, Residential & Hospitality, Life Sciences, Data Center and Manufacturing sectors. -Typical projects include large‑scale data centers, life sciences facilities, manufacturing plants and hospitality developments. -Known for pioneering fast‑track, tech‑enabled design‑build methods—using BIM, drones and modular solutions. -Integrated subsidiaries cover architecture (Lamar Johnson Collaborative), concrete (Concrete Strategies), and façade systems (Ventana). -Handles end‑to‑end delivery—from site acquisition and financing through design, engineering and self‑performed construction. -Stands out for fully integrated project delivery, overlapping design and build phases to boost efficiency and innovation.

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