Family Office Bookkeeper

Overview

Manages payment of personal, household, and entity expenses, overseeing AP and reconciliations.

Key Responsibilities

• invoice processing
• cash monitoring
• account reconciliation
• expense reporting
• vendor management
• billing support

Tasks

-Receive, review, and process all invoices for personal, household, and entity expenses. -Maintain highest ethical standards in handling sensitive financial data. -Monitor cash balances to ensure adequate funds are available for upcoming expenses. -Reconcile checking, savings, and credit card accounts monthly. -Safeguard all personal and financial information of family members. -Ensure timely payment of utilities, mortgages, insurance, staff payroll, property management, and other recurring bills. -Prepare year-end reports for tax advisors and CPAs. -Track outstanding payments and resolve discrepancies with vendors. -Support budgeting by categorizing and summarizing expenses. -Act as primary point of contact for billing inquiries and payment confirmations. -Manage one-time and special payments (e.g., travel, medical, charitable contributions). -Provide weekly/monthly expense reports to family office leadership. -Maintain organized digital and physical files of all invoices and receipts. -Maintain vendor database with up-to-date contact and payment details. -Negotiate billing errors and ensure accurate charges.

Requirements

• quickbooks
• netsuite
• bill.com
• excel
• bookkeeping
• communication

What You Bring

-Self-motivated and dependable. -3–5 years of bookkeeping or accounts payable experience; family office, private household, or professional services experience preferred. -Clear communication skills to coordinate with family members, vendors, and advisors. -Strong proficiency with accounting and bill pay systems (QuickBooks, NetSuite, Bill.com, or similar). -Accuracy and attention to detail in financial transactions. -Excellent organizational and time-management skills. -High level of discretion and professionalism. -Ability to prioritize competing payment deadlines. -Strong Excel and reporting skills.

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