Accounts Payable Coordinator

Overview

Process invoices and expenses, ensure AP compliance, support reporting and issue resolution.

Key Responsibilities

• invoice processing
• payments distribution
• cost allocation
• bank reconciliation
• ap filing
• staff training

Tasks

-Respond to inquiries from suppliers and company staff on a daily basis. Provide customers with accurate information and promptly resolve issues. -Distribute payments to suppliers on a timely basis and make special arrangements for distributions. -Work with manager to review processes and continuously improve efficiencies. -Ensure that all AP filing is maintained properly and address any audit queries. -Review and upload the AP templates for cost allocation across multiple cost centres. Address any discrepancies and resolve the same on a timely basis. -Conduct reviews of accounts as directed and prepare reports on findings. -Ensure Accounts Payable process is in full compliance with Certification Process Documentation and the Delegated Authorities Policy. Any irregularities are to be reviewed with the Manager on a timely basis. -Provide training to new (and existing) staff on AP policies and procedures as required. -Be responsible for timely and accurate processing of invoice batches into CF Voyager system -Make sure that invoices and employee expenses are properly reviewed, approved and supported before payments processed and documentation filed. Provide supporting backup to Business Units as required. -Maintain cost allocation formulas for departments/suppliers. Work with and advise Department Units to set up new formulas and process changes to continuously improve efficiencies. -Prepare and document bank reconciliations

Requirements

• accounting degree
• accounts payable
• 3-5 yrs
• excel
• yardi
• detail oriented

What You Bring

-University or College degree in Business/Accounting preferred -Minimum of 3-5 years’ experience in an accounts payable position, experience in Real Estate/Property Management environment a definite asset -Detail oriented and focused on accuracy -Strong computer skills with a high level of competence in Excel, Word, Google Suite and Yardi (CF Voyager) -Good written and verbal communication skills -Must have demonstrated the ability to work effectively both independently and as a member of a team -Good analytical and problem-solving skills -Strong numerical, organizational and administrative skills

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About Cadillac Fairview

-The company specializes in developing, managing, and owning high-quality office, retail, and mixed-use properties. -Cadillac Fairview’s portfolio includes iconic assets across Canada and select international markets. -The company’s projects often combine modern design with sustainability and innovative technologies. -Notable landmarks include the Toronto-Dominion Centre and CF Pacific Centre in Vancouver. -The company is committed to transforming urban landscapes and creating vibrant community spaces.

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