Webber - Fleet Coordinator - Infrastructure Management

Overview

Manage daily operations, maintenance, compliance, and efficiency of the company's vehicle fleet.

Key Responsibilities

• fleet scheduling
• maintenance coordination
• inventory control
• report generation
• safety compliance
• vendor liaison

Tasks

-Use hands and fingers, reach with hands and arms. -Manage and maintain inventory levels to ensure productivity by utilizing Garage management software. -Review and negotiate repair / parts quotes. -Coordinate the scheduling of vehicles for various departments, ensuring the optimal use of the fleet and minimizing downtime. -Monitor and manage the company's fleet of vehicles, including scheduling and coordinating regular maintenance, repairs, and inspections. -Liaise with service providers, such as mechanics, towing services, and vehicle rental companies, to ensure timely and cost-effective services. -Ensure that all operators are following and reporting Hours of Service in accordance with local, provincial and federal requirements. -Plan and prioritize repairs and documentation to meet contractual obligations. -Monitor mechanic productivity, ensuring tasks are completed in a timely manner and recorded in the Garage Management Software. -Assist in the recruitment, training, and management of drivers, ensuring compliance with company policies and regulations. -Position SummaryThe Fleet Coordinator is responsible for managing and overseeing the daily operations of the company's vehicle fleet. This role involves coordinating vehicle maintenance, ensuring compliance with safety regulations, managing fleet-related documentation, and optimizing fleet efficiency. The Fleet Coordinator will work closely with drivers, mechanics, and the operations team to ensure that the fleet runs smoothly and efficiently.*This is not a dispatching position*Primary Duties and ResponsibilitiesMonitor and manage the company's fleet of vehicles, including scheduling and coordinating regular maintenance, repairs, and inspections.Ensure that all fleet vehicles comply with local, provincial, and federal regulations, including safety standards, licensing, and insurance requirementsEnsure that all operators are following and reporting Hours of Service in accordance with local, provincial and federal requirements.Maintain accurate records of vehicle inspections, repairs, maintenance schedules, and incident reports. Ensure that all necessary documentation is up-to-date and readily accessible.Monitor mechanic productivity, ensuring tasks are completed in a timely manner and recorded in the Garage Management Software.Manage and maintain inventory levels to ensure productivity by utilizing Garage management software.Plan and prioritize repairs and documentation to meet contractual obligations.Liaise with service providers, such as mechanics, towing services, and vehicle rental companies, to ensure timely and cost-effective services.Coordinate the scheduling of vehicles for various departments, ensuring the optimal use of the fleet and minimizing downtime.Review and negotiate repair / parts quotes.Reinforce safety protocols and procedures for mechanics, drivers and vehicles.Assist in the recruitment, training, and management of drivers, ensuring compliance with company policies and regulations.Generate regular reports on fleet performance, maintenance activities, and expenses for management reviewAll other duties as assigned.Knowledge, Skills & AbilitiesWorking knowledge of heavy fleet, equipment and salt spreader systems an asset.Ability to work in fast-paced environment.Must be a team player and have strong analytical and problem-solving skills.Must be highly organized individual that is details driven.Have the ability to identify procedural deficiencies and implement corrective actions/solutions.Able to effectively communicate with internal and external stakeholders.Possess a thorough understanding of current Commercial Vehicle Operator's Registration (CVOR) policies and requirements.A working knowledge of Word, Excel, Outlook.Education & ExperienceExperience in fleet maintenance, repair facility management (preferred)Graduation from high school or GED equivalent with specialized training in Fleet or MaintenanceValid driver's license required and a good driving record to drive company vehicle.Work Conditions/Physical DemandsMust be able to work in an open office environment where noise level is low - to moderateMust be able to work basic office equipment, such as laptops, keyboards, scanners/copiers, including packing, lifting and moving Fleet files when and if needed.The employee is regularly required to sit for long periods of time and occasionally stand.Use hands and fingers, reach with hands and arms.Vision abilities include close and distance vision and ability to adjust focus.Must practice safe work methods to remain accident and injury free.Constantly operates a computer and other office productivity machinery, such as calculator, copy machine, and printer.Webber and its companies (e.g. Webber, LLC, Webber Waterworks, LLC, Webber Infrastructure Management, Canada Limited, Ferrovial Webber Energy, LLC), is an equal opportunity employer committed to diversity and inclusion and we encourage applications from all qualified candidates, including those with disabilities. We will accommodate applicants’ needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Information received relating to accommodation will be addressed confidentially. -Constantly operates a computer and other office productivity machinery, such as calculator, copy machine, and printer. -Reinforce safety protocols and procedures for mechanics, drivers and vehicles. -Generate regular reports on fleet performance, maintenance activities, and expenses for management review -Maintain accurate records of vehicle inspections, repairs, maintenance schedules, and incident reports. Ensure that all necessary documentation is up-to-date and readily accessible. -Ensure that all fleet vehicles comply with local, provincial, and federal regulations, including safety standards, licensing, and insurance requirements -Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Requirements

• driver's license
• high school
• fleet knowledge
• cvor
• microsoft office
• problem solving

What You Bring

-Have the ability to identify procedural deficiencies and implement corrective actions/solutions. -Valid driver's license required and a good driving record to drive company vehicle. -Must practice safe work methods to remain accident and injury free. -Must be able to work basic office equipment, such as laptops, keyboards, scanners/copiers, including packing, lifting and moving Fleet files when and if needed. -The employee is regularly required to sit for long periods of time and occasionally stand. -Must be a team player and have strong analytical and problem-solving skills. -Must be highly organized individual that is details driven. -Graduation from high school or GED equivalent with specialized training in Fleet or Maintenance -Possess a thorough understanding of current Commercial Vehicle Operator's Registration (CVOR) policies and requirements. -Ability to work in fast-paced environment. -Working knowledge of heavy fleet, equipment and salt spreader systems an asset. -Able to effectively communicate with internal and external stakeholders. -Experience in fleet maintenance, repair facility management (preferred) -Must be able to work in an open office environment where noise level is low - to moderate -Vision abilities include close and distance vision and ability to adjust focus. -A working knowledge of Word, Excel, Outlook.

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Benefits

-Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth. -Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health. -Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued. -Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.

About Ferrovial

-Founded in 1952 by Rafael del Pino, the company began as a railway construction firm in Spain and evolved into a global infrastructure powerhouse. -Its business model centers on four integrated divisions—Toll Roads, Airports, Construction and Energy—allowing end-to-end project delivery across the asset lifecycle. -It operates iconic transport projects like the 407 ETR toll road in Canada and the JFK New Terminal One airport concession, expected to open in 2026. -Construction efforts include landmark works such as Madrid’s Terminal 4, the Guggenheim Museum Bilbao, and major metro and highway systems. -In energy, the firm develops and operates renewable projects—solar, wind, transmission lines—and emerging tech like vertiports and hydrogen. -Flagship assets include managed airports in the UK (Heathrow, Glasgow, Aberdeen, Southampton) and major U.S. highways such as LBJ Express in Dallas. -Its history is marked by strategic asset rotation, like divesting mature stakes in Heathrow and reinvesting in growth-oriented concessions.

Sector Specialisms