Applications Administrator

Overview

Administer and support management and sustainability data systems, ensuring compliance and automation.

Key Responsibilities

• user administration
• system maintenance
• data validation
• automation ideas
• training materials
• dashboard management

Tasks

-Prepares and communicates the summary of changes for each scheduled release cycle. -Develop and maintain training support materials such as Quick Reference Guides. Assist with training and guidance for the facilities managers and data entry focal points when necessary. -Issues investigation and replication in nonprod environments -Modify documents following change requests from the improvement suggestion and upload them into the Management System. -Participate in and provide support for activities related to sustainability initiatives. -User AdministrationMS and Envizi Manage user accounts, permissions, and access rights to ensure appropriate access to resources.MS Create, modify, and delete user accounts as needed.Envizi Create, modify, and close the locations or accounts as needed.Envizi Troubleshoot databaserelated issues and escalate if required to IBM Envizi. -Onboard new appointed approvers by managing access and conducting induction session. -Ensure system is always up and running -Work closely with Business Process Owners to ensure continuous improvement of the Management System content in line with Company Business Processes. -WalkMe maintenanceLiaise with WakMe support team (internal & external)Create and maintain SmartTips, Walkthrough, Need Help widget -MS Improvement SuggestionIncorporate all Improvement Suggestion changes and confirm they comply with the Management System Key Principles.Modify documents following change requests from the improvement suggestion and upload them into the Management System.Conduct change impact analysis on all proposed document changes using appropriate tools and systems.Assign Improvement Suggestions to scheduled releases.Ensures the published global documentation in compliance with the Worley Brand.Prepares and communicates the summary of changes for each scheduled release cycle.Maintain the supporting tools exist within the system and work closely with the technical team to maintain the integrity. This includes Power Automate, Power BI, PowerApps.Onboard new appointed Business Process Owner by managing access and conducting induction session. -Conduct change impact analysis on all proposed document changes using appropriate tools and systems.Assign Improvement Suggestions to scheduled releases. -Regularly perform the data health review and investigate the anomalies. -Reconcile the properties list between Envizi and Tririga (property system) to ensure the Envizi setup aligns with Tririga. -Track the emissions reduction initiatives via the program module in Envizi. -Incorporate all Improvement Suggestion changes and confirm they comply with the Management System Key Principles. -Liaise with WakMe support team (internal & external) -Daily supportService NOW requestsTeams and emails requestsIssues investigation and replication in nonprod environmentsTroubleshootingTrainingKnowledge transfer and sharingAny ad hoc basis as necessary -Participate in and support management system related activities, assessments and initiatives as required. -MS and Envizi Manage user accounts, permissions, and access rights to ensure appropriate access to resources. -MS DeviationMonitor the performance of deviation system, troubleshoot issues and report defects and failures.Onboard new appointed approvers by managing access and conducting induction session. -Implement data validation and assist with the interpretation of evidence (e.g., invoices, consumption reports etc.). -Envizi Create, modify, and close the locations or accounts as needed. -Ensure data completeness related to energy consumption, waste management and other sustainability metrics for all Worley locations in Envizi. -Envizi AdministrationEnsure data completeness related to energy consumption, waste management and other sustainability metrics for all Worley locations in Envizi.Provide support for data capturing into Envizi if required.Implement data validation and assist with the interpretation of evidence (e.g., invoices, consumption reports etc.).Regularly perform the data health review and investigate the anomalies.Reconcile the properties list between Envizi and Tririga (property system) to ensure the Envizi setup aligns with Tririga.Track the emissions reduction initiatives via the program module in Envizi.Support the annual audit process by providing the requested information and evidence.As necessary, initiate automation ideas to improve the system. -Interfacing the businessMSProvide transactional nonbillable tasks support to business.Collaborate with Regional Assurance Analysts and others to identify and transition nonbillable transactional tasks to Shared Services, share best practice, lessons learnt and improve knowledge management. Participate in relevant internal networks and contribute to their success.Participate in and support management system related activities, assessments and initiatives as required.Develop and maintain training support materials such as Quick Reference Guides, FAQ’s, etc. Assist with training and coaching for operational staff where necessary.Maintain Management and Knowledge System SharePoint siteWorking with other IT teams and endusers to optimize the infrastructure and ensure smooth operations.EnviziParticipate in and provide support for activities related to sustainability initiatives.Develop and maintain training support materials such as Quick Reference Guides. Assist with training and guidance for the facilities managers and data entry focal points when necessary.Work closely with the data team to ensure the sustainability dashboards are accurately maintained and uptodate. It also includes troubleshooting and resolving any issues related to dashboard functionality. -MS Create, modify, and delete user accounts as needed. -Ensures the published global documentation in compliance with the Worley Brand. -Collaborate with Regional Assurance Analysts and others to identify and transition nonbillable transactional tasks to Shared Services, share best practice, lessons learnt and improve knowledge management. Participate in relevant internal networks and contribute to their success. -MS Periodic ReviewMonitor the periodic review system, troubleshoot issues and report defects and failures. -Maintain Management and Knowledge System SharePoint siteWorking with other IT teams and endusers to optimize the infrastructure and ensure smooth operations. -MS AdministrationContinuously monitor the performance of the Management System, troubleshoot issues and report defects and failures.Work closely with Business Process Owners to ensure continuous improvement of the Management System content in line with Company Business Processes.As necessary, initiate automation ideas to improve the system. -Provide transactional nonbillable tasks support to business. -Provide support for data capturing into Envizi if required. -As necessary, initiate automation ideas to improve the system. -Envizi Troubleshoot databaserelated issues and escalate if required to IBM Envizi. -Develop and maintain training support materials such as Quick Reference Guides, FAQ’s, etc. Assist with training and coaching for operational staff where necessary. -Continuously monitor the performance of the Management System, troubleshoot issues and report defects and failures. -Work closely with the data team to ensure the sustainability dashboards are accurately maintained and uptodate. It also includes troubleshooting and resolving any issues related to dashboard functionality. -Monitor the periodic review system, troubleshoot issues and report defects and failures. -Create and maintain SmartTips, Walkthrough, Need Help widget -Monitor the performance of deviation system, troubleshoot issues and report defects and failures. -Support the annual audit process by providing the requested information and evidence. -Maintain the supporting tools exist within the system and work closely with the technical team to maintain the integrity. This includes Power Automate, Power BI, PowerApps. -Onboard new appointed Business Process Owner by managing access and conducting induction session.

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About Worley

-Expanding globally through steady growth and acquisition. -Broadened reach in Canada, China, the U.S., and beyond. -Merged with Parsons E&C in 2004. -Delivers full-lifecycle services from concept to decommissioning. -Partners on major global projects across energy, chemicals, resources, and power. -Innovates in low-carbon energy and carbon capture. -Large-scale direct air capture engineering in the U.S. -Unified subsidiaries under single identity in 2023, reinforcing integrated engineering model.

Sector Specialisms