DOB Coordinator

Overview

Coordinate NYC DOB permits, inspections, and agency approvals for construction projects.

Key Responsibilities

• permit management
• dob filings
• client liaison
• code compliance
• agency coordination
• inspection scheduling

Tasks

-Manage all After-Hours Work Variance (AHV) permit requests to enable off-hours project work. -Ensure accurate and up-to-date maintenance of all DOB filings, approved documents, and inspection reports throughout the project lifecycle. -Interface daily with clients, executives, project managers, superintendents, architects, engineers, subcontractors, and code consultants—effectively communicating via meetings, correspondence, and conference calls. -Conduct due diligence on open NYC DOB items and develop coordinated scopes of work to obtain final sign-offs, collaborating closely with superintendents, project managers, subcontractors, consultants, and clients. -Oversee and maintain all municipal approvals, permits, drawings, and special inspection reports to ensure compliance with NYC DOB regulations and support efficient project closeout. -Lead efforts to resolve DOB/DOT violations in tandem with Safety team, coordinate with DOB Construction Safety Enforcement to lift stop-work orders, attend ECB hearings, and ensure all compliance and legal obligations are met. -Act as the primary liaison between clients, design teams, consultants, internal project teams, subcontractors, and city agencies throughout all project phases—from preconstruction and filing strategy to construction, inspections, sign-off, and final turnover. -Lead coordination and communication with various city agencies, including DOB, FDNY, DOT, DEP, LPC, MTA, Parks Department, and Con Edison. -Coordinate site safety and occupant/tenant protection filings in partnership with internal Safety Team and safety consultants. -Serve as a key point of contact for resolving complex building code and change-of-use/occupancy issues, coordinating between DOB, consultants, and internal teams while monitoring inspection lead times to ensure project schedules and turnover milestones are met. -Function as a consistent and reliable liaison between DOB, code consultants, and internal project stakeholders. -Manage and synchronize DOB/FDNY inspections, special inspections, and required sign-offs in collaboration with design teams and code consultants to secure Certificates of Occupancy.

Requirements

• dob now
• fdny
• cmic
• dot
• lpc
• organized

What You Bring

-Familiar with filing procedures for Initial Applications, PAAs, Limited Alteration Applications, Alteration Type 1 & 2, Temporary Certificates of Occupancy (TCO), and Place of Assembly applications. -Skilled in DOB NOW and FDNY filing systems, with a strong understanding of the documentation and processes required to secure agency approvals and permits. -Knowledgeable in navigating other agency processes such as DOT, LPC (Landmarks), and MTA, particularly as they pertain to interior construction. -Comprehend internal procedures, such as navigating CMiC Management program, understanding of billing/AP process when dealing with AHV issuance and/or on-boarding filing rep, AOR/EOR for OPP & TPP requirements. -Highly organized and efficient, with the ability to manage multiple priorities and navigate complex agency processes with persistence and professionalism -Deep understanding of TCO and Place of Assembly processes, including all required steps and documentation.

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About Sto Building Group

-Operates across the US, Canada, UK and Ireland under brands like Structure Tone, Pavarini, LF Driscoll, Ajax and more. -Delivers complete services from site evaluation, design review and virtual construction to interior fit‑outs and new builds. -Expertise spans sectors including commercial, healthcare, education, cultural, corporate, technology, life sciences, mission critical, sports, hospitality and more. -Known for integrating virtual design & construction tools to streamline costs and schedules. -An employee‑owned model fuels investment in people, processes and advanced construction technologies. -Typical projects range from complex healthcare facilities to cutting‑edge corporate offices, mission‑critical sites and cultural institutions. -Standout fact: its hybrid of regional specialists empowers tailored local execution backed by global resources.

Sector Specialisms