Preconstruction Administrator

Overview

Support estimating, tender coordination and document control for pre‑construction bids.

Key Responsibilities

• tender enquiries
• document matrix
• subcontract tracker
• viewpoint links
• teams filing
• data archiving

Tasks

-Send out tender enquiries – set up email template and issue using Viewpoint link created by the Information Co-ordinators. -Completion of standard company information, declarations and collating supporting information for ITT and pre-qualification submissions -Set up enquiry / quote folders on Teams and file quotes received. Print quotes and file hard copy. -Create Document Matrix per project, listing all documents received including title, number and revision – document to be updated as and when addendums / amendments received and maintaining version control. -Subcontract tracker document – populate with contact details and update throughout the tender process with dates enquiries issued, quotes received and any declines. -Print out and file hard copy of tender documents – drawings and specifications. -Review and structure tender documents received into Estimating folders and advise requirements to the Information Co-ordinators to create enquiry link. -Chase quotations to see who will be submitting quotes and by what date. -Process any amendments received – manage the storage, printing and distribution to the Kier tender team and for enquiries arrange additional Viewpoint links, update the document matrix, and issue addendum enquiry emails. -Subcontract Supply Chain database management and maintenance of data. -Archiving of records and tender documents.

Requirements

• microsoft 365
• sharepoint
• document control
• version management
• communication
• time management

What You Bring

-Proficiency in Microsoft 365 (Excel, Teams, SharePoint). -Ability to prioritise, multitask, and work independently. -Diligent, with exacting standards and high degree of accuracy. -Competent with the Microsoft 365 suite of tools, specifically Excel, Teams, and SharePoint -Experience with document control and version management. -Well organised and initiative-taking with the ability to prioritise work, multitask and troubleshoot requesting support as required. -Understand the need to be an effective communicator to liaise with multidisciplinary internal teams, client teams and sub-contractors. -A keen interest in construction project delivery and administration. -Good time-management skills -Possess an understanding of the practical application of document and version control procedures -Strong communication and organisational skills.

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About Kier Group

-Kier undertakes a wide range of projects—from hospitals and schools to roads, rail links, and prisons. -Their 360° model spans develop, design‑build, maintain and operate services across sectors like aviation, water, energy and nuclear. -They’ve delivered landmark schemes such as the Luton DART airport‑rail link and the UK’s first all‑electric prison. -Property division focuses on urban regeneration, mixed‑use residential and commercial developments. -Headquartered in Manchester (Salford Quays) with enduring influence across the UK infrastructure landscape.

Sector Specialisms

Visa Sponsorship

-no certificate of sponsorship will be provided.